All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Sloan-Hendrix School District
IFCB Posted : Jan 6, 2020
Bid Deadline : Monday, Feb 24, 2020

Questions Due By : Friday, Jan 17, 2020
Applicant Address : Imboden, AR 72434
IFCB ID : 200011315

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
LEASED LIT AND DARK FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
CATEGORY ONE NETWORK EQUIPMENT DISQUALIFICATION FACTOR: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :
UPDATE 1/27/20: Info provided during site visits has been uploaded. The bid deadline has been extended. 

Category One
 
MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category one projects must attend one of two mandatory site visits. The site visits will be held on January 14th and January 16th. Vendors should RSVP to Randy Gholson at rgholson@sloan-hendrix.com  to set up a time for a site visit on January 14th or January 16th. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. Bids from vendors who did not attend either of the site visits will be disqualified.
 
Leased Wide Area Network Circuit – 2 connections from the Fine Arts building located at 3 Greyhound Circle, Imboden, AR 72434; (870) 869, to the following locations:
 
Elementary New Wing- 2 Greyhound Circle, Imboden, AR 72434; (870) 869
Middle School- 2 Greyhound Circle, Imboden, AR 72434; (870) 869
 
Dark leased fiber bidders should bid 6 strands of fiber.  Lit leased fiber bidders should bid 10 Gb. 
 
LEASED LIT AND DARK FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Self-Provisioned Fiber- Two fiber runs from the Fine Arts building located at 3 Greyhound Circle, Imboden, AR 72434, to the Elementary New Wing located at 2 Greyhound Circle, Imboden, AR, and to the Middle School located at 2 Greyhound Circle, Imboden, AR 72434.
 
Category 1 Network Equipment :
 
2 x 48 port POE 1 GB to workstation 10 GB fiber backbone, preferably Extreme or functional equivalent
1 x 16 port 10 GB fiber switch, district prefers Extreme or functional equivalent
3 x 10 GB SPF
 
CATEGORY ONE NETWORK EQUIPMENT DISQUALIFICATION FACTOR: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
 
 
Category Two
 
MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on January 14th and January 16th. Vendors should RSVP to Randy Gholson at rgholson@sloan-hendrix.com  to set up a time for a site visit on January 14th or January 16th. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. Bids from vendors who did not attend either of the site visits will be disqualified.
 
Project Narrative
 
Fiber will be aerial and buried between several buildings. All fiber will need to be installed, terminated, and placed in LIU. Please separate the costs of the ineligible locations from the eligible locations. 
 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Fine Arts to New Gym

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to Old Gym

1

 

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to Science Bldg.

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to New HS

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to  New Ag Bldg.

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to Fine Arts server room

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Elementary New Wing to Elementary

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Elementary New Wing to Temp 2

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

INELIGIBLE LOCATIONS

 

 

Cabling

Fine Arts to Bus Garage

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to Café

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Fine Arts to Admin

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.

Cabling

Elementary New Wing to Pre-School

1

Single mode fiber, LIU for each building if needed, patch cables. At least 6-strands to each building and/or closet.



DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions8915.pdf
SloanC1COVERPAGE.pdf
SloanC2COVERPAGE66.pdf
Infofromsitevisits.docx

Questions Received with Applicant Answers   ( Ask Questions? )