All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Grand View School District 34
IFCB Posted : Oct 16, 2019
Bid Deadline : Wednesday, Nov 27, 2019

Questions Due By : Wednesday, Oct 30, 2019
Applicant Address : Tahlequah, OK 74464
IFCB ID : 200001871

IFCB Requirements :
 • All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or  surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC:  Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified
 

Services and Equipment Requested :
CATEGORY TWO INTERNAL CONNECTIONS 
 
The district has two separate projects for internal connections:  Project A – Switches and Project B – Wireless Upgrade.  The district wants to upgrade their internal switches to full PoE devices with top speeds.  They also want to upgrade their WAPS to current models that are controlled via a cloud controller with automatic updates.  Please include installation and configuration costs for all requested equipment.  
 
MANDATORY SITE VISIT
 
Vendors wishing to bid on any of the Category Two projects must attend one of four site visits:  
October 22nd 8:30am – 11am
October 22nd 1pm – 3pm
October 29th 8:30am – 11am
October 29th 1pm – 3pm
 
Vendors will need to meet at 15481 North Jarvis Road, Tahlequah, OK 74464.  Bids from vendors who did not attend one of the site visits will be disqualified.
 
 
IC - PROJECT A 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

Grand View Elementary

10

48 port HP/Aruba or functional equivalent

 
Please include any installation and configuration costs.
 
Compatibility Requirement Project A
 
All switches must be compatible with existing HP/Aruba network equipment.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


 
IC - PROJECT B

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

Grand View Elementary

45

Xirrus/Riverbed or functional equivalent

Wireless Controller

Grand View Elementary

1

Xirrus/Riverbed or functional equivalent


Please include any installation and configuration costs.
 
Compatibility Requirement Project B
 
All WAPs must be compatible with Xirrus cloud controller.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
 
CATEGORY TWO BASIC MAINTENANCE OF INTERNAL CONNECTIONS
 
The district is seeking BMIC for their internal connections listed under Projects A & B.  We are also requesting switch and WAP licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).  


BMIC - PROJECT C

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

Grand View Elementary

10

48 port HP/Aruba or functional equivalent

Switch licensing

Grand View Elementary

10

48 port HP/Aruba or functional equivalent



 
BMIC - PROJECT D

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

Grand View Elementary

45

Xirrus/Riverbed or functional equivalent

Wireless Controller

Grand View Elementary

1

Xirrus/Riverbed or functional equivalent

WAP licensing

Grand View Elementary

45

Xirrus/Riverbed or functional equivalent

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC:  Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions5884.pdf
GrandViewC2CoverPage.pdf

Questions Received with Applicant Answers   ( Ask Questions? )