• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

• Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

• Contracts must not prohibit SPIN changes.

 

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

• All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 

 

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 

 

• DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT:  Vendors must complete and include the C1 Cover Page with their bids.  Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT:  Applicant will not accept bids for refurbished equipment.  Any bids containing refurbished equipment will be disqualified.

 

• DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

• DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

UPDATE 10/08/19: A new 470 has been posted to inform vendors that site visits are only mandatory for project C. Please use this IFCB for all bids for 470 # 200001207 and 470 # 200001412.

CATEGORY ONE NETWORK EQUIPMENT

 

The purpose of this Category One Project is to upgrade our existing core routing to a 10 Gbps connection.  We are also focused on integrating a high-functioning GUI into our switching hardware.  Transceivers must be compatible with single-mode, 1-strand fiber.

 

• (1) Aruba 5405R ZL2 Switch (J9821A) or functional equivalent

• (1) 8-port Gbps Module for the 5406R ZL2 (J9538A) or functional equivalent

• (8) Aruba SFP, 10 Gbps Single-Mode, Single Strand, Transceivers or functional equivalent

• (3) Aruba 2930M, 48-port PoE Switches (JL323A) or functional equivalent

 

Equipment must support OSPF and must be compatible with Cisco equipment (including VoIP phones, APs, and switches) and Ubiquiti APs.  All equipment must be new (no off-lease equipment).  Please include separate pricing for installation and configuration.

 

 

Equipment must support OSPF and must be compatible with Cisco equipment (including VoIP phones, APs, and switches) and Ubiquiti APs.  Transceivers must be compatible with single-mode, 1-strand fiber.  

 

DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT:  Vendors must complete and include the C1 Cover Page with their bids.  Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

 

 

The district has three separate projects for internal connections:  Project A – UPS devices & racks; Project B – Switches; Project C - Cabling.  There is an additional document for download that details the equipment the district wishes to purchase.  The document lists equipment that is preferred by the applicant – they will also accept function equivalents of said items. 

 

 

Vendors wishing to bid on any of the Category Two projects must attend one of two site visits on either October 16th at 9am or October 17th at 9am.  Vendors will need to meet at the Prairie Grove Administration Building, 102 East Buchanan Street, Prairie Grove, AR 72753.  Bids from vendors who did not attend one of the site visits will be disqualified.

 

 

All switches must be compatible with Cisco VoIP phones and Cisco Wireless Controllers.  Switches must also be compatible with Ubiquiti UniFi Access Points.  All switches must be compatible with multicast paging (Valcom/Informacast).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

 

UPS Devices – UPS systems will be installed in various switch racks/cabinets throughout our district.  We only need to have the UPS systems installed in the racks.  The IT department will connect the UPS systems at a later time.

 

Switches – The IT department will be installing and configuring all switches.  We are only seeking hardware and warranty support for this project.

 

Fiber Cabling – Currently, we have copper cabling connecting two gyms to our middle school campus.  One rune will be using conduit which is running underground (beneath a parking lot).  The second gym will be aerial.  We want to replace this copper cabling with fiber cabling.  Fiber cabling should be installed, terminated, tested, and labeled.  Fiber will be installed in a fiber tray in three different switch locations.

 

Copper Cabling at Elementary School – There are (15) existing old network cables in elementary school classrooms that will be removed.  These cables are currently hanging from the ceiling (not in conduit).  We need (17) new metal conduit (surface mount) with (17) single-gang mount boxes installed in seventeen different classrooms at our elementary school.  Each (17) conduit/surface-mount boxes will have (2) CAT6 network cables terminated and labeled per box.  The Cat6 cabling will be ran to the nearest switch/cabinet rack.  The cabling will be terminated in a network patch panel.  All cabling will be terminated, tested, and labeled.

 

Copper Cabling at Middle School – The middle school office server cabinet needs patch cables of appropriate length and color.  The goal of this project is to clean up the cabinet in an organized manner to make working and troubleshooting easier.  A switch cabinet will be mounted in our middle school gym.  A fiber tray and patch panel will be installed in the cabinet.  All cabling will be terminated, tested, and labeled.

 

Copper Cabling at High School – We have an existing switch cabinet in our high school annex building.  We need existing patch cables replaced with patch cables of the appropriate length and color.  Some existing cables will need to be trimmed and re-punched down to an existing patch panel.

 

 

UPS Devices - Install UPS devices in switch cabinets/racks.  No other installation is needed (e.g., plugging up to equipment, etc); mounting UPS in cabinets only.  

 

Switch Cabinets - Remove existing switch cabinets and install new cabinets.  Relocate cabling and equipment from old cabinets into new cabinets.  One cabinet will be a new installation (no previous cabinet exists currently).  That cabinet will need the existing switch and cabling installed as well as one 48-port patch panel with cabling punched down into the panel.

 

Switches – No installation or configuration needed.

 

Fiber Cabling – Fiber cabling will be installed, terminated, and tested.  Fiber will be installed in fiber trays.  Label cabling.  Fiber cabling will be pulled using existing underground conduit.

 

Copper Cabling - Remove old existing cabling.  Install new surface mount metal conduit and single-gang surface mount boxes.  Run (2) Cat6 network cables in each metal conduit.  Punch down cabling with faceplates as well as the patch panel in the cabinets/racks.  Test and label cabling.  Install appropriate length patch cabling to racks/cabinets.  Patch cables will be sorted by color depending on which device is being cross connected.  

 

Patch Panels – The 48-port patch panels will be installed in cabinets/racks and cabling punched down onto the panels.  Panels will be labeled appropriately.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

 

The district is seeking BMIC for switch updates and support.  We are also requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).  There is another document associated with this IFCB available for download that details this request.

 

Project D – Switches listed under Internal Connections Project B

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.