Elkins School District 10

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 2, 2019

Bid Deadline : Tuesday, Nov 12, 2019

Questions Due By : Tuesday, Oct 15, 2019

Applicant Address : Elkins, AR 72727

IFCB ID : 200001144

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

Services and Equipment Requested :

UPDATE 10/04/19: Campus Cabling Maps have been added as an attachment.

CATEGORY TWO INTERNAL CONNECTIONS

VOLUNTARY SITE VISIT

Vendors wishing to bid on any of the Category Two projects may attend one of two site visits on either October 8th or October 14th. Vendors must email yparker@elkinsdistrict.org to set up a time on October 8th or October 14th. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WIL BE DISQUALIFIED.

PROJECT A: CABLING

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Cabling	High School	6	Cat6 cable runs; approx. 300 ft each
Cabling	High School	2	Cat6 cable runs; approx. 150ft each
Cabling	High School	1	Cat6 cable run; approx. 100ft
Cabling	Middle School	2	Cat6 cable runs; approx. 100ft each
Cabling	Middle School	2	Cat6 cable runs; approx. 300ft each
Cabling	Middle School	1	Cat6 cable run; approx. 200ft
Cabling	Primary School	1	Singe mode fiber; approx. 250-400 ft
Cabling	Elementary School	1	Cat6 cable run; approx. 300ft

PROJECT B: WAPS

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	7	Aerohive or Aruba (cages will also be needed. Vendors will need to line item out the pricing for 7 cages on their bids) or functional equivalent
Wireless Access Points	High School	43	Aerohive or Aruba or functional equivalent
Wireless Access Points	Middle School	25	Aerohive or Aruba or functional equivalent
Wireless Access Points	Primary School	28	Aerohive or Aruba or functional equivalent
Wireless Access Points	Elementary School	28	Aerohive or Aruba or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

CATEGORY TWO BASIC MAINTENANCE OF INTERNAL CONNECTIONS

We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

PROJECT C: WAP LICENSING

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
WAP licensing	High School	50	Aerohive or Aruba – 5 year licensing
WAP licensing	Middle School	25	Aerohive or Aruba – 5 year licensing
WAP licensing	Primary School	28	Aerohive or Aruba – 5 year licensing
WAP licensing	Elementary	28	Aerohive or Aruba – 5 year licensing

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions66.pdf
ElkinsC2COVERPAGE.pdf
ESDCablingMaps.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are you open to a managed Wifi solution (equipment installed and maintained by a service provider for a monthly fee under Category 2?)

Answer:

No, we are not requesting MIBS or any leased equipment.

What type of requirements do the Access Points need to meet? Are there any specifications that you require? Thank you.

Answer:

The access points need to support 802.11ax and support dual 5GHz such as Aruba AP-515 or Aerohive AP250 or equivalent and have cloud-based management. Six of them need to be rugged or caged for gymnasium use and all will be located indoors.

What are the requirements/specs preferred for the APs? i.e. how many will be indoor (internal or external antenna?) and outdoor, controller based or without, radios and spatial streams (2x2:2, 3x3:3, 4x4:4), 802.11ac? n/ac? ax?

Answer:

What support term are you wanting? 1 year, 3 year or 5 year?

Answer:

5 year.

Would the cages/protective enclosures needed for 7 of the access points be considered an eligible cost?

Answer:
Please list them as an ineligible cost

Question deadline has been reached.