Hallsville R-IV School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 7, 2019

Bid Deadline : Saturday, Dec 21, 2019

Questions Due By : Saturday, Nov 23, 2019

Applicant Address : Hallsville, MO 65255

IFCB ID : 200004066

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE 11/18/19: There is a document with additional informaiton on the project available to download.

UPDATE 11/14/19: The requested part, Tripplite N201-06N-RD 6” red or functional equivalent, has been moved from Project A, to Project B.

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either November 15th or November 22nd at 10AM. Vendors will report to Hallsville Middle School located at 411 E. Hwy 124, Hallsville, MO 65255.

Project Narrative-Project A Cabling

Fiber optic cables must be replaced with 50/125 OM4 supporting 10Gbe at the HS VoTech switch room, and inside the Primary building. Fiber will need to be terminated LC in vendor-provided, rack-mounted 1U fiber termination tray. All fiber runs will be OM4, terminated LC on the switch end, and terminated LC in fiber tray. All cat6 lines must be terminated in patch panels with Panduit or equivalent, minicom Cat6 jacks.

Project A-Cabling

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Cabling	High School	1	400’ fiber run 6-pair OM4 armored cable terminated LC in vendor-provided 1U fiber termination tray or functional equivalent
Cabling	High School	105	Cat6 terminations
Cabling	Primary	4 fiber runs	*See below
Antennas, Connectors and Related Components	High School	105	Panduit CJ688TGRD red or functional equivalent
Antennas, Connectors and Related Components	High School	5	Panduit CPP24FMWBLY 24-port modular patch panel, Not punchdown, or functional equivalent

*1 run to switch on shelf, 3 runs to switches inside vertical wall cabinets. All runs to be OM4, and terminated LC on the switch end, and terminated LC in fiber tray in network room. Length of runs are; 130’, 140’, 170’, and 190’.

Project B-Equipment

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	High School	2	HPE 10Gb SR MM SFPs (JD092B) or functional equivalent
Racks	High School	1	APC AR100HD 13U wall-mounted equipment enclosure or functional equivalent
Switches	High School	2	HPE JG963A 48-port and min. of 2 SFP+ ports or functional equivalent
Switches	Middle School	1	HPE JG963A 48-port and min. of 2 SFP+ ports or functional equivalent
Antennas, Connectors and Related Components	Middle School	1	HPE JD092B or functional equivalent
Antennas, Connectors and Related Components	High School	105	Tripplite N201-06N-RD 6” red or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions1827.pdf
HallsvilleC2COVERPAGE54.pdf
RFPGuide_upload.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Question deadline has been reached.