All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school South Side School District 2
IFCB Posted : Nov 4, 2019
Bid Deadline : Wednesday, Dec 18, 2019

Questions Due By : Wednesday, Nov 20, 2019
Applicant Address : Bee Branch, AR 72013
IFCB ID : 200003477

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 

Services and Equipment Requested :
UPDATE 11/20/19 - Information from the walkthroughs has been attached. The district will accept bids for functionally equivalent equipment.

Internal Connections
 
MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 12th and November 19th at 10AM. Vendors will report to the Admin. Bldg. located at 334 South Side Road, Bee Branch, AR 72013, and check in with Katherin Smith. Bids from vendors who did not attend either of the site visits will be disqualified.
 
Project Narrative
 
The scope of project is simply replacing older switches with new switches.  New switches and rack must be installed, activated, and configured to run and/or work with current equipment and network.  The rack will need to be installed, and the new switches in current racks.  Configuration of the new switches with current VLANs and network will be necessary.  Carry over any existing labeling/naming scheme onto the new switches.

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

Elementary

5

GBICs

Cabling

Elementary

2

Stacking Cables

Racks

Elementary

1

Rack to house 1 switch

Switches

Elementary

7

Aruba 2930M 48-port POE or functional equivalent

Antennas, Connectors and Related Components

High School

3

GBICs

Cabling

High School

2

Stacking cables

Switches

High School

6

Aruba 2930M 48-port POE or functional equivalent


NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.
 
Compatibility Requirement
 
The requested switches must be compatible with Aerohive access points, and HP 5412R zl2 core switch. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
Managed Internal Broadband Services

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

Elementary

7

Aruba 2930M

Switches

Elementary

1

HP 5412 zl2 core switch

Switches

High School

6

Aruba 2930M

Switches

High School

1

HP 5412 zl2 core switch


DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions27.pdf
SouthSideC2COVERPAGE29.pdf
Year2320202021WalkthroughGeneralInformation.zip

Questions Received with Applicant Answers   ( Ask Questions? )




Good Day. Does the district have an existing contract for Managed Internal Broadband services? Can additional information be provided surrounding the expectations? Is the district looking to purchase the hardware outright or will the entire solution be part of a MIBS contract. Please provide details around MIBS request. We will be onsite next week for Walkthrough, though to insure proper support, any additional information is helpful.

Answer:
 

We do not have an existing contract for Managed Internal Broadband services.  Expectations for MIBs would be to ensure that all necessary updates (software/firmware/patches) are installed in a timely manner, notify school district when updates are installed or work is performed on the switches, and vendor provide monitoring of switches.  

 

MIBS for the requested equipment should be broken out as a separate quote.