Ardmore Public Schools

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 28, 2019

Bid Deadline : Thursday, Dec 12, 2019

Questions Due By : Thursday, Nov 14, 2019

Applicant Address : Ardmore, OK 73401

IFCB ID : 200002788

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders are required to carry a minimum $500,000 bond for any bid on the project.

Services and Equipment Requested :

INTERNAL CONNECTIONS

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 5th and November 13th, and will begin at 9am. Vendors will meet at ESC Building-Tech Department located at 800 M Street NE, Ardmore, OK 73401. Bids from vendors who did not attend either of the site visits will be disqualified.

Project A-Cabling

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Cabling

Performing Arts Center

Single mode fiber between buildings. 24-strand approx. 1500ft.

Cabling

Performing Arts Center

235

Commscope Systemax Gigaspeed Cat6A 10Gig, different colors, or functional equivalent

Project B-Hardware

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Racks	Performing Arts Center	5	Panduit or functional equivalent
Router	Performing Arts Center	1	Cisco 4500X w/10Gig uplink or functional equivalent
Switches	Performing Arts Center	9	Cisco 2960X POE all Gig ports WS-C2960X-24PD-L or functional equivalent
UPS/Battery Backup	Performing Arts Center	2	APC Symmetra LX SYA16K16PXR or functional equivalent
UPS/Battery Backup	Performing Arts Center	8	APC SYBT5 or functional equivalent
UPS/Battery Backup	Performing Arts Center	2	APC SYPM4KP or functional equivalent
Wireless Access Points	Performing Arts Center	22	Cisco 3702i controller based or functional equivalent
Router	Jefferson Elementary	1	Cisco 4500X w/10Gig uplink or functional equivalent
Switches	Jefferson Elementary	4	Cisco 2960X POE all Gig ports WS-C2960X-24PD-L or functional equivalent
UPS/Battery Backup	Jefferson Elementary	1	APC Symmetra LX SYA16K16PXR or functional equivalent
UPS/Battery Backup	Jefferson Elementary	4	APC SYBT5 or functional equivalent
UPS/Battery Backup	Jefferson Elementary	1	APC SYPM4KP or functional equivalent
Wireless Access Points	Jefferson Elementary	10	Cisco 3702i controller based or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

The requested WAPs must be compatible with existing Cisco controller 5500 series.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders are required to carry a minimum $500,000 bond for any bid on the project.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions3686.pdf
SpecificationStandards.pdf
ArdmoreC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Performing Arts - Is the rack to be standard 42U? Enclosed or Open? Solid Front Door or Plexiglass Front Door? Ventilation Fans or NO? How many 10GE ports on the 4500X Switch Are Stacking Modules desired for the 2960X switches Jefferson Elementary - How many 10GE ports on the 4500X Switch Are Stacking Modules desired for the 2960X switches General Question - What model of 5500 Wireless LAN Controller is currently installed? What version of software is running on the 5500 Wireless LAN Controller? Are the QTY 32 Wireless Access Points additional units to the network or are they replacing QTY 32 existing Wireless Access Points? That is to say will additional licenses for the Wireless LAN Controller be needed? Configuration & Installation - Is configuration and Installation being requested as part of Project B.

Answer:

RACK is floor mount Panduit 45U netframe 2 post racks with side vertical cable management modules and doors, no plexiglass. No fans. The 2960X switches have 2 of the 10 GIG fiber SFP ports. The 4500X router has expansion slots and we request the first slot to be configured with the 16 port 10 GIG SFP module and 16 of the 10 GIG Cisco SFP GBICS. Don't need stacking modules for the 2960X. The wireless controllers are Cisco AIR-CT5508-K9, 500 users and we are using 288 licenses. The WIFI units are 3702i (AIR-CAP3702I-B-K9) additional/new units. No licenses needed. Yes configuration/installation is requested as part of project.

Question deadline has been reached.