Cole Co School District R1

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 23, 2019

Bid Deadline : Tuesday, Dec 3, 2019

Questions Due By : Saturday, Nov 2, 2019

Applicant Address : Russellville, MO 65074

IFCB ID : 200002439

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

Services and Equipment Requested :

Internal Connections

Project Narrative

The District will need the following;

• Set up and configure new Hive, or functional equivalent

• Migrate current inventory to new Hive, or functional equivalent

• Load balance and throttle devices-must be able to manage Chromebook inventory

• Create 3 SSIDs: guest, Chromebook, and user

• Set network policy

• Use current radius server or modify to work with new Hive, or functional equivalent-integrate with AD

• Set up security on each SSID

• Ensure integrates with Fortigate firewall

• Provide 5 hours training based on the need of Cole R1 IT Director

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	4	Aerohive AP250 w/licensing or functional equivalent
Wireless Access Points	High School	4	Aerohive AP650 w/licensing or functional equivalent
Wireless Access Point Licensing	High School	31	HiveManager NG licensing for existing WAPs or functional equivalent
Wireless Access Points	Middle School	5	Aerohive AP250 w/licensing or functional equivalent
Wireless Access Points	Middle School	5	Aerohive AP650 w/licensing or functional equivalent
Wireless Access Point Licensing	Middle School	21	HiveManager NG licensing for existing WAPs or functional equivalent
Wireless Access Points	Elementary	6	Aerohive AP250 w/licensing or functional equivalent
Wireless Access Points	Elementary	6	Aerohive AP650 w/licensing or functional equivalent
Wireless Access Point Licensing	Elementary	24	HiveManager NG licensing for existing WAPs or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions61.pdf
ColeCoC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1) will the district be accepting demos from competing providers? 2) does the district prefer cloud over an on premise option? 3) Does the district have a bid matrix for evaluation purposes that we may utilize so our response can more easily follow what they are using for evaluation? 4) Will the district accept independent whitepapers pre bid close regarding alternative solutions?

Answer:

1. No

2. No

3. No

4. We will accept bids for any cost-effective proposal that meets our needs

Aerohive was purchased by Extreme Networks recently and announced that almost all current Aerohive models are being listed as end of sale by March 31, 2020. The only model that is not is the AP650. Also the only flavor of Hive manager that will exist after 3/31/2019 is the Hive Manager part AH-NGCS-SL-XX. It will also be renamed as Extreme Cloud IQ. Are you aware of these changes? What models of AP and length of Hive Manger (or Extreme Cloud IQ) 1,3, or 5 Yr., do you want us to quote? Thanks

Answer:
Yes, I am aware that Aerohive has been acquired by Extreme Networks recently and that Hivemanager has been rebranded as Extreme Cloud IQ. It is my understanding that current Aerohive products that will be announced end-of-sale on March 31^st,2020 will still be supported until the year 2025.

Please provide me with a quote for the requested Aerohive Access Point part numbers and necessary licensing for both 3 and 5 year terms for comparison.

Question deadline has been reached.