Booneville School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 22, 2019

Bid Deadline : Tuesday, Dec 10, 2019

Questions Due By : Tuesday, Nov 12, 2019

Applicant Address : Booneville, AR 72927

IFCB ID : 200002320

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

Internal Connections

Project Narrative

The District would like the existing access points taken down, and the new access points installed. No configuration is needed. Please separate the installation cost from the price of the access point.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on November 4TH or November 11th, from 9-11am. Vendors will meet at Booneville Junior High located at 835 East 8th Street Booneville, AR 72927. Vendors should RSVP to Dusty Malena at dusty.malena@boonevilleschools.com. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	Booneville Elementary	70	Ubiquiti UAP-AC-PRO or functional equivalent
Wireless Access Points	Booneville Elementary	5	Ubiquiti UAP-AC-LR or functional equivalent
Wireless Access Points	Junior High School	46	Ubiquiti UAP-AC-PRO or functional equivalent
Wireless Access Points	Junior High School	2	Ubiquiti UAP-AC-LR or functional equivalent
Wireless Access Points	Booneville High School	30	Ubiquiti UAP-AC-PRO or functional equivalent
Wireless Access Points	Booneville High School	4	Ubiquiti UAP-AC-LR or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions1342.pdf
BoonevilleC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I see where there is a request for WAP pricing and installation pricing. Are the cables already in place for these WAP's or is cabling part of the installation cost request?

Answer:

Yes, we will need pricing for the wiring included in the quote.

How do you plan on supporting Ubiquiti access points, as there are very limited resources available from the manufacturer?

Answer:

I don't really understand the question, but we plan on handling any issues in-house. If we have a question about the access points, we can turn in a support ticket to Ubiquiti.

QUANTITY OF WAPS- The RFP states (157) WAP's needed but from the walkthrough, there was mention of (167). Can we get a firm count on the total number of WAP's for the project. Also, at the walkthrough, it was stated that cabling was in place which contradicts the previously answered question about if cabling would be needed. May need to check on that to verify for certain?

Answer:

157 is correct.

Also, We do not need cabling installed. We have Cat 6 cabling throughout the district.

1. Will installation be needed for the access point quotes? 2. Will any programming be needed for the access point quotes? 3. Would the District like a price for self installation, product only?

Answer:

1.) We are asking for bids to install the access points

2.) No programming or configuring will be needed. We will do that ourselves.

3.) We are asking for installation of the access points

Question deadline has been reached.