All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Mason Indep School District 2
IFCB Posted : Oct 21, 2019
Bid Deadline : Friday, Dec 13, 2019

Questions Due By : Friday, Nov 8, 2019
Applicant Address : Mason, OK 74859
IFCB ID : 200002210

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified. 

Services and Equipment Requested :
UPDATE 11/15/19: The bid deadline has been extended.

UPDATE 11/15/2019 - Maps of the buildings have been added

UPDATE 11/7/19: A second 470 # 200004065 has been posted for Firewall BMIC. The cover page has been updated.


CATEGORY ONE
 
Internet Access – Applicant currently has 200Mbps bandwidth, and will accept bids up to 5Gbps. Applicant is specifically requesting bids for 1Gbps bandwidth.  The terminating address for this circuit is 374006 E. 1000 Road, Mason, OK 74859; (918) 623.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 
 
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
INTERNAL CONNECTIONS
 
Project Narrative
 
The District is requesting installation and configuration for all components. 
 
VOLUNTARY SITE VISIT
 
Vendors wishing to bid on internal connections can attend a voluntary site visit on November 4th through November 7th. Vendors should RSVP to Alfred Gaches at agaches@mason.k12.ok.us  to set up a time for a site visit on November 4th through November 7th. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

High School

10

Cat6 Drops

Firewall Service and Components

High School

1

Juniper or functional equivalent

Switches

High School

2

Extreme 48-port or functional equivalent

Wireless Access Points

High School

10

Extreme or functional equivalent

Wireless Controller

High School

1

Extreme or functional equivalent

Cabling

Elementary

12

Cat6 Drops

Firewall Service and Components

Elementary

1

Juniper or functional equivalent

Switches

Elementary

6

Extreme 48-port or functional equivalent

Wireless Access Points

Elementary

12

Extreme or functional equivalent

Wireless Controller

Elementary

1

Extreme or functional equivalent


NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions22.pdf
MasonUpdatedC2CoverPage.pdf
MasonMaps.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1. What is your current firewall? 2. Any VPNs? If yes, what type? For example, site to site or client to site. 3. Do you need NextGen Firewall features such as IPS/IDS, antivirus, etc? 4. Do you need any configuration? 5. Any port requirements?

Answer:
 

Question: 1. What is your current firewall?
Juniper Netscreen

2. Any VPNs? If yes, what type? For example, site to site or client to site.
No



3. Do you need NextGen Firewall features such as IPS/IDS, antivirus, etc?
No

4. Do you need any configuration?
Installation is needed

5. Any port requirements?

Optional 10gig

Will the school accept bids for cabling only?

Answer:
 Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified

Firewall Questions: What is your Internet connection speed? How many devices will be accessing the Internet concurrently? How many students in the district? What does growth look like over the next 3 to 5yrs.? Are you using Chromebooks, iPads, other? Are you 1 to 1? If no, do you have a 1 to 1 initiative? Do you have Google Suite accounts? Do you host email, web services or applications internally? Do you want SSL deep packet inspection or UTM services?

Answer:
 

What is your Internet connection speed?

For the purpose of the firewall assume 2GBPS

 

How many devices will be accessing the Internet concurrently?

Max 900

 

How many students are in the district?

256 plus 40 staff.

 

What does growth look like over the next 3 to 5 years?

Static growth is predicted.

 

Are you using Chromebooks, iPads, other?

We use a combination of laptops at the moment, we hope to expand into using Chromebooks system wide.

 

Do we use Google Suite accounts?

yes, we have google email.

 

Do you host email, web services or applications internally?

No

 

Do you want SSL deep packet inspection or UTM services?

No

Can you provide maps of the buildings needing wireless coverage?

Answer:
 

Maps have been added to the IFCB