Fair Grove School District R10

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 21, 2019

Bid Deadline : Tuesday, Dec 3, 2019

Questions Due By : Tuesday, Nov 5, 2019

Applicant Address : Fair Grove, MO 65648

IFCB ID : 200002188

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

Internet Access – Applicant currently has 250Mbps bandwidth, and will accept bids up to 1Gbps. Please include pricing for a leased router. The terminating address for this circuit is 132 N Main Street Fair Grove, MO 65648. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO INTERNAL CONNECTIONS

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 28th or November 4th, from 1pm-3pm. Vendors will meet at Fair Grove Middle School located at 132 N Main St. Fair Grove, MO 65648.

Project Narrative-Project A

The District is replacing their current Cisco Stack that their Umware and SAN connect to. The requested switches will need to be stacked. The District will also need installation and configuration for the switches.

Project A-Switches

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Switches

Elementary

Cisco 9300 24-port 1Gb SFP+ 10Gb stack module or functional equivalent.

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Project B-UPS Devices

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
UPS/Battery Backup	Elementary	5	APC Smart UPS 1500 Rack mount or functional equivalent
UPS/Battery Backup	Middle School	5	APC Smart UPS 1500 Rack mount or functional equivalent
UPS/Battery Backup	High School	5	APC Smart UPS 1500 Rack mount or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions4676.pdf
FairGroveC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Questions about the switch. - Do you want POE/UPOE? - Would you like essentials or advantage subscription? 3 or 5 yr? - DO you want redundant power supplies?

Answer:

POE+ is fine

Essential subscription

5 years

Yes I want redundant power supplies

For the UPS/Battery Backups: When do you expect the final purchase to be made? How long should we keep our pricing valid? Will shipping be dock-to-dock? Or will inside delivery be required? Is installation and/or configuration a part of this bid?

Answer:

Time to keep pricing valid is subject to ERATE rules, CRW can explain that better.

Shipping will be dock to dock with no installation. CRW Consulting here – the district will award contracts a few weeks to a couple of months after the bid close date. Typically applicants don’t find out about their C2 funding until sometime July – September of the following year (in this case 2020). Prices will need to be valid throughout the entire funding year 7/1/2020 – 9/30/2021 if your company is wins and begins the contracting stage.

Question deadline has been reached.