All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

McDonald County School District

IFCB Posted : Oct 18, 2019

Bid Deadline : Tuesday, Dec 10, 2019

Questions Due By : Monday, Oct 28, 2019

Applicant Address : Anderson, MO 65672

IFCB ID : 200002083

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Service providers are required to bid an entire Project C or Project D. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 11/12/19: The bid deadline has been extended.

CATEGORY ONE

Internet Access – 3Gbps bandwidth. The terminating address for this circuit is 100 Mustang Dr., Anderson, MO 65672; (417) 845. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber- 2 x 250Mbps connections from the High School hub site located at 100 Mustang Dr. Anderson, MO 65672 to the following endpoints;

• Noel Elementary 318 Sulphur St. Noel, MO 64854 (417) 475

• Southwest City Elementary 411 Academy St. Southwest City, MO 64863 (417) 762

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber- 100Mbps connection from the High School hub site located at 100 Mustang Dr. Anderson, MO 65672 to Noel Primary at 14762 W. State Hwy 90 Noel, MO 64854 (417) 475.

Leased Lit Fiber- 50Mbps connection from the High School hub site located at 100 Mustang Dr. Anderson, MO 65672 to Rocky Comfort Elementary at 14814 E. State Hwy 76 Rocky Comfort, MO 64861 (417) 628.

INTERNAL CONNECTIONS

Project Narrative

Please indicate on your bid where your company is located. District is requesting installation and testing of all drops, and testing of the UPS devices.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 25th at 9am. Vendors will meet at McDonald County High School located at 100 Mustang Dr. Anderson, MO 65672.

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

NOTE: The BMIC box has been checked on the 470 in the event that the switch and WAP licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with existing Alcatel switches and access points.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

BMIC Project Narrative

Please indicate on your bids what the response time will be.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that lists the equipment to be maintained.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

MIBS Project Narrative

Please indicate on your bids what the response time will be.

MIBS: There is another document associated with this IFCB available for download that lists the existing equipment to be maintained.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid an entire Project C or Project D. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions687.pdf
McDonaldC2COVERPAGE24.pdf
PrevailingWage43.pdf
McDonaldC2Attachment.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Vendor Name: 1. What form (rack mount or tower) UPS would you like? 2. Type of UPS? (Offline, Line interactive, or Double Conversion) 3. How many watts or kVA do you need? 4. UPS on battery run time? 5. UPS Input/output voltages? 6. Power distribution required/Outlets required?

Answer:

MINUTEMAN® E2000RT2U or equivalent

1 hour plus runtime

Tripp-Lite Smart Rack 2 post or equivalent 8U

Please advise if UPS specs are available?

Answer:

MINUTEMAN® E2000RT2U or equivalent

1 hour plus runtime

Tripp-Lite Smart Rack 2 post or equivalent 8U

Pertaining to the 143 UPS systems being asked for; * Does the district have a preference in UPS capacity(ie. 1000,1500,2200VA,etc)? * Does the District prefer rack mount UPS? * How many and what type of equipment will be connected to each of the 143 UPS systems? * Will the UPS systems be installed in free standing, 2-post, 4-post or wall mount racks? As it pertains to the 70 x racks: * What will go into each rack? * Open or enclosed? * How many total rack spaces are needed? * Are there any depth requirements? * freestanding or wall mount?

Answer:

District prefers the following UPS

Minuteman E750RTXL2U or equivalent

4 post racks will be wall mounted and include switches, patch panels, and battery backups and racks can be open. No depth requirements known at this time.

Can you submit a proposal for just the hardware?

Answer:
Yes, as long as the bid for hardware is complete (you’re bidding all of the items they’re asking for) you can just bid the hardware (this would include drops and testing of the drops). You do not need to also bid Category one or any of the other projects – just hardware is fine.

Can you please clarify the following for the UPSs you are requesting for your Erate? * What form (rack mount or tower) UPS would you like? * Type of UPS? (Offline, Line interactive, or Double Conversion) * How many watts or kVA do you need? * UPS on battery run time? * UPS Input/output voltages? * Power distribution required/Outlets required?

Answer:

MINUTEMAN® E2000RT2U or equivalent

1 hour plus runtime

Tripp-Lite Smart Rack 2 post or equivalent 8U

The RFP does not indicate what the district wants delivered at the hub? Are you asking/allowing over subscription? Basically, I'm asking if you want the sum of the parts to equal what is delivered at the hub. For example, if you want 1 Gb to be delivered to your 4 edge sites, then you would be asking for 4 Gb to be delivered at the hub. It is very common for districts to only clarify what they want delivered at their edge sites and to neglect to mention the hub. This allows incumbents to over-subscribe your network.

Answer:
Delivered at the hub is 3GB

Will you allow alternate contract lengths? We typically offer districts 5 and 10 year contracts. The E-Rate Special Construction Rule allows district to drastically buy down their monthly for life. This rule is a game changer and we allow districts to pay off any remaining construction costs after Special Construction over 4 years. Using a three year contract would not allow you to take full advantage of the cost savings associated with Special Construction. Taking these savings into consideration show Total Cost of Ownership (TCO).

Answer:

We will consider bids for any cost-effective solution, including those bids that have a term of longer than 3 years.

Will the UPS be shipping Dock to Dock or Inside Delivery? If Dock to Dock: Can the site accommodate a 53â€™ tractor trailer? Do you have a Loading dock on site? Advance delivery appointment required? After hours delivery required? Dock restrictions/unloading time limits? Union delivery required? Is there a Certificate of insurance required? Road/access constraints? are there Security requirements? If Inside Delivery: Remove from pallet? Will entry permit 40â€x48â€ pallet? Freight Elevator Available? Obstructions (Pathway, stairs, single doorways, carpet, etc.)? Is protective floor covering required? Pallet jack required? Adequate storage on site?

Answer:
Inside delivery. We can accept a 53 foot trailer. We do not have a loading dock but can have a forklift ready when needed. Advance delivery appointment is required. No after hours. No removal from pallet necessary

Would the customer be acceptable to a 100% remote management model for the MIBS projects?

Answer:
Yes

Question deadline has been reached.