Perth Amboy School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 18, 2019

Bid Deadline : Friday, Nov 29, 2019

Questions Due By : Friday, Nov 1, 2019

Applicant Address : Perth Amboy, NJ 08861

IFCB ID : 200002056

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders must carry a bond for 1,000,000 for the project.

Services and Equipment Requested :

INTERNAL CONNECTIONS

Project Narrative

Perth Amboy Public School would like to upgrade the current wireless infrastructure to support the district 1 to 1 initiative. The District would like installation, setup, and configuration of all WAPs. This should include licenses, support, and a channel plan for all installed WAPs.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 28th, or October 31st, at 10am. Vendors will meet at 300 Eagle Ave. Perth Amboy, NJ 08850.

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Compatibility Requirement

All WAPs must be compatible with Extreme Virtual Appliance VE6120.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page (and we’ll let USAC figure out how they want to classify those charges).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders must carry a bond for 1,000,000 for the project.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions55.pdf
PerthAmboyC2COVERPAGE.pdf
PerthAmboyC2Attachment.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. Will a bond be required at the time bid submittal or upon award? 2. Will all existing wireless infrastructure be replaced by the products provided in this bid? Thank You,

Answer:

1. Will a bond be required at the time bid submittal or upon award? Yes, we specified a 1 Million bond for the project

2. Will all existing wireless infrastructure be replaced by the products provided in this bid? Yes, We currently have an Extreme wireless infrastructure that will be upgraded.(virtual controllers) and Access points.

Hello, when do we need to submit the bid bond. Do we need to submit when emailing the quote or do we need to submit if are awarded the bid?

Answer:

The Bond would only be needed if you are awarded the bid.

Will there be a site survey for this project?

Answer:
Walkthroughs were scheduled for 10/29 and 10/31.

Hello, I have two questions: 1. Do you want the additional costs for 1 year support on the virtual appliance's? 2. We were told by Extreme that the district wants to contract for Extreme Professional Services. Do you want a separate quote for this?

Answer:

1. Do you want the additional costs for 1 year support on the virtual appliance's?

No, we are currently under support for the virtual appliances.

2. We were told by Extreme that the district wants to contract for Extreme Professional Services. Do you want a separate quote for this?

Please include that in the bid if using extreme for professional services to upgrade the appliances.

CRW Consulting here, below are the Q&As from the walkthroughs.

Answer:

1.) What optics are used between MDF and IDF closets and the bandwidth?

We are using Extreme LRM optics with dual 10gb Links

2.) What type of connection do you have to each building to the core

We have all district owned dark fiber between the distribution layer and Core

3.) Will a channel plan and heat map be required?

Yes, we require both.

4.) Do all switches have POE and the density for POE plus?

Yes, All switches have dual 1100w power supplies so they have the budget for both POE and POE plus.

5.) If an AP is in the wrong location after the analysis is made will they be responsible to move it.

Most of our AP’s have a service loop in place so we will have to adjust based on the scenario. If the move is out of scope the district will cover the cost.

6.) Are all patch panels CAT6 for wireless.

Yes, all current wire and patch panels are cat6 to the wireless infrastructure.

7.) Are the vendors required to run all wire in conduit?

Conduit is required for all hard ceilings. If there is a drop ceiling you can use J-Hooks with plenum rated wire.

8.) Are floor plans available.

Yes, We can provide floor plans to the bid winner with AP locations.

9.) How many SSID’s do you have.

We have 3 SSID’s. PAPSx (802.1x), PAPSk (used for onboarding WPA2), BYOD (used for staff and vendors through a portal)

10.) What type of switches are used to connect the AP’s

Distribution layer switches are 460G2 with dual 1100w power supplies.

11.) What are the average run lengths for the requested wiring.

Run lengths will vary but IDF closets are within 300ft of the requested drops.

Question deadline has been reached.