Southern Boone Co Sch Dist R1

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 17, 2019

Bid Deadline : Wednesday, Dec 4, 2019

Questions Due By : Wednesday, Nov 6, 2019

Applicant Address : Ashland, MO 65010

IFCB ID : 200001984

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Services and Equipment Requested :

UPDATE: 11/11/19 Questions and answers from the walkthrough and maps have been added as attachments.

CATEGORY TWO INTERNAL CONNECTIONS

The district’s Primary building will have a new two-story addition added and is set to be ready for use for the 2020-2021 school year. The district needs to install cabling and WAPs for the new rooms (as well as add to an existing classroom and gymnasium), two switches, a rack, and a UPS device.

The Elementary building will need cabling and two additional WAPs for the existing gymnasium.

The Middle School will need cabling and two additional WAPs for the existing gymnasium.

The High School will need cabling and five WAPs for the business and dual credit classrooms, as well as cabling and two WAPs for the existing gymnasium. The High School will also need a large UPS device.

Bids must include installation and initial configuration of all equipment. Winning vendor will be required to test all devices installed to ensure they are working properly before the project is complete

MANDATORY SITE VISIT

Vendors wishing to bid on any of the Category Two projects may attend one of two site visits on either October 25th at 1pm or on November 5th at 10:30am. On both days vendors will meet at 803 S. Henry Clay Blvd, then travel to 809 S Henry Clay Blvd, then 303 N Main St, and finish at 14520 S Crump Lane. All addresses are located in Ashland, MO 65010.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Primary k-2	23	Cat6 cable drops (20 for new wing addition)
Racks	Primary k-2	1	No preference
Switches	Primary k-2	2	10Gb Aruba (1 POE for AP and 1 for wall drops) or functional equivalent
UPS device	Primary k-2	1	APC Smart 750VA LCD Rackmount (for new addition) or functional equivalent
Wireless Access Points	Primary k-2	23	Aruba Instant IAP-305 (20 for new wing addition) or functional equivalent
Cabling	Elementary 3-5	2	Cat6 cable drops
Wireless Access Points	Elementary 3-5	2	Aruba Instant IAP-305 or functional equivalent
Cabling	Middle School 6-8	2	Cat6 cable drops
Wireless Access Points	Middle School 6-8	2	Aruba Instant IAP-305 or functional equivalent
Cabling	High School 9-12	5	Cat6 cable drops
Wireless Access Points	High School 9-12	5	Aruba Instant IAP-305 or functional equivalent
UPS/Battery Backup	High School 9-12	1	APC Smart 750VA LCD Rackmount or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your switch and WAP licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page (and we’ll let USAC figure out how they want to classify those charges).

COMPATIBILITY REQUIREMENT

All WAPs must be compatible with Aruba Instant IAP205 and above.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions48.pdf
SouthernBooneC2COVERPAGE26.pdf
SBCQAfromWalkthroughs.pdf
Maps.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For the Cabling will you need (with RJ45 Connectors) or Bulk Wire (No Connectors)? If bulk, solid or stranded wire?Â Â Â Â Â Â If solid wire, PVC or Plenum Jacket? Color? Shielded or Unshielded? If patch cords, length?

Answer:

Cabling should be bulk UTP CAT6A, solid core, plenum, and preferably white jacket.

Connectors should be RJ45, and/or CAT6A modules.

Patch cords should be an assortment, but I would recommend 5' & 10' patch cables.

Can you submit a proposal for just the hardware?

Answer:

The Internal connections is all one project and vendors are required to bid all items, including cabling drops.

Can you specify what type of rack you are looking for?

Answer:
We need to insure the equipment racks are 19" racks that will support 24U, or more.

Question deadline has been reached.