• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

• Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

• Contracts must not prohibit SPIN changes.

 

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

• All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 

 

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

• WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• WAN DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, and Project C.  Bids for individual components of a single project/upgrade will be disqualified.  

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid on all Projects A, B, and C.  Bids from vendors who did not bid on all three projects will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

UPDATE: 10/31/19-The address for Roosa Elementary has been corrected, and the bid deadline has been extended. 

Internet Access – Applicant currently has 500Mb bandwidth and will accept bids up to 5GB bandwidth.  Applicant is specifically requesting bids for 2GB, 3GB, 4GB, and 5GB bandwidths.  Please provide bids for 1, 3, and 5 year terms.  Please indicate on your bid if you own the entire circuit for internet access or if you have to lease a portion from a separate provider.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

WAN Connections – Applicant currently has three connections at 1GB bandwidth each and is requesting bids for 10GB bandwidth for each connection.  Applicant is also requesting pricing for leased switches.  Applicant is requesting bis for 1, 3, and 5 year terms.  Please provide separate pricing for any installation, activation, or initial configuration.  Please also provide separate pricing for any maintenance and technical support.

 

The hub address is 102 W 10th Street, Claremore, OK 74017 to:

 

• Westside Elementary, 2600 Holly Road, Claremore, OK 74017

• Claremore High School, 201 E Stuart Roosa Drive, Claremore, OK 74017

• Catalayah Elementary, 2700 King Road, Claremore, OK 74019

 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

WAN DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

WAN Connections– Applicant is requesting bids for three new WAN connections at 10GB bandwidth for each connection.  Applicant is also requesting pricing for leased switches.  Applicant is requesting bis for 1, 3, and 5 year terms.  Please provide separate pricing for any installation, activation, or initial configuration.  Please also provide separate pricing for any maintenance and technical support.

 

The hub address is 102 W 10th Street, Claremore, OK 74017 to:

 

• Will Rogers Junior High, 1915 N Florence Avenue, Claremore, OK 74017

• Roosa Elementary, 2001 North Sioux, Claremore, OK 74017

• Claremont Elementary, 318 East 7th Street, Clarmore OK 74017

 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

WAN DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

 

Applicant has three separate Projects A, B, and C for their internal connections request.  There is another document associated with this IFCB available for download that details each project.  There is also a map available for download that identifies the origination and end points for this Category Two request.

 

 

Vendors wishing to submit bids for Category Two Projects must attend one of two mandatory site visits on either October 8th from 8:30am to 10:30am, or on October 15th from 1:30pm to 3:30pm.  Vendors will need to meet at the Administration Building, 102 West 10th Street, Claremore, OK 74017. Bids from vendors who did not attend either of the site visits will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, and Project C.  Bids for individual components of a single project/upgrade will be disqualified.  

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid on all Projects A, B, and C.  Bids from vendors who did not bid on all three projects will be disqualified.