Mid-Buchanan Sch Dist R5

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 27, 2019

Bid Deadline : Wednesday, Nov 13, 2019

Questions Due By : Wednesday, Oct 16, 2019

Applicant Address : Faucett, MO 64448

IFCB ID : 200001027

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 10/8/19: There is a zip file available to download with Q&A from the 10/7 walkthrough and maps.

UPDATE 10/1/2019: This is the correct IFCB to use for 470 #200001027 and 470 #200001117. We previously listed a compatibility statement that WAPs must be compatible with existing intel controller. That statement was incorrect, it should have read: “all WAPs must be compatible with the existing Meraki WAPs/Controller.” It has been corrected and we’ve filed a new 470 to inform vendors.

UPDATE 10/1: All wireless access points must be compatitable with Meraki wireless controllers/exisiting Meraki equipment. This was previously listed incorrectly as "intel wireless controllers."

Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for internal connections must attend one of two mandatory site visits. The site visits will be held on October 7th and 15th at 1pm. Vendors will meet at 3221 SE State Route H Faucett, MO 64448. Bids from vendors who did not attend either of the site visits will be disqualified.

NOTE: The district will not need physical installation of the wireless access points.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	High School	2	Meraki Dual Band Sector Antennas or functional equivalent
Antennas, Connectors and Related Components	High School	6	Meraki Dual Band Omni Antennas or functional equivalent
Wireless Access Points	High School	23	Meraki MR45 with 5yr license/support or functional equivalent
Wireless Access Points	High School	5	Meraki MR84 with 5yr license/support or functional equivalent
Wireless Access Points	Elementary	44	Meraki MR45 with 5yr license/support or functional equivalent

Compatibility Requirement

All wireless access points must be compatible with Meraki wireless controllers.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance of Internal Connections

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	23	Meraki MR45 with 5yr license/support
Wireless Access Points	High School	5	Meraki MR84 with 5yr license/support
Wireless Access Points	Elementary	44	Meraki MR45 with 5yr license/support

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

MidBuchananC2COVERPAGE32.pdf
2020C2BiddingInstructions49.pdf
Maps83.zip

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Will the district consider alternative manufacturers or does the AP need to be compatible with their current management console (meraki cloud)? Will the district conduct any demos, or accept demo equipment for compatible testing? Will the district consider Ruckus Wireless with the Ruckus Cloud system? Does the district have an evaluation matrix already established for determining equivalency? If so, are you able to share?

Answer:

Bids for the WAPs must be compatible with Meraki wireless access points/controller. During the bidding process we are not accepting demo equipment. The matrix is not available at this time.

Will there be a managed services component or is this just a hardware bid request?

Answer:

Question: Will there be a managed services component or is this just a hardware bid request?

Answer: There will be Installation and Configuration (aside from physically mounting the AP's). The management portion of the hardware comes from the 5 year License and Support

Question deadline has been reached.