Oklahoma Union ISD

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Oklahoma Union ISD

IFCB Posted : Sep 26, 2019

Bid Deadline : Wednesday, Nov 6, 2019

Questions Due By : Thursday, Oct 10, 2019

Applicant Address : South Coffeyville, OK 74072

IFCB ID : 200001003

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 10/18/19: No C2 Fiber run for the HS is needed. A new 470 & IFCB #200002038 has been posted for a C1 fiber and two switches.

UPDATE 10/03/19: Floor Plans have been added as an attachment.

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 1st, or October 9th both beginning at 9am. Vendors will meet at RR1 Box 377-7 South Coffeyville, OK 74072, and check in with Brenda Taylor.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Firewall Service and Components	Elementary	1	Fortigate or functional equivalent
Switches	Elementary	8	Extreme 48-port 10Gb or functional equivalent
Switches	Middle School	1	Extreme 48-port 10Gb or functional equivalent
Cabling	High School	1	¼ mile fiber run
Switches	High School	5	Extreme 48-port 10Gb or functional equivalent
Wireless Access Points	High School	1	Extreme or functional equivalent

Compatibility Requirement

The requested equipment must be compatible with existing Extreme equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections

Project A- WAP and Switch Licensing for Internal Connections

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Elementary	8	Extreme 48-port 10Gb licenses
Switches	Middle School	1	Extreme 48-port 10Gb licenses
Switches	High School	5	Extreme 48-port 10Gb licenses
Wireless Access Points	High School	1	Extreme license

Project B-Existing Equipment

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Caching Server	Elementary	11	Virtual Servers
Caching Server	Elementary	1	Dell PowerEdge R730
Firewall Service and Components	Elementary	1	Juniper SRX300
Switches	Elementary	7	Extreme X440-48
Switches	Elementary	3	HP ProCurve 1810G
Wireless Access Points	Elementary	6	Aruba 105
Switches	High School	2	Extreme X440-48
Switches	High School	3	HP ProCurve 1810G
Wireless Access Points	High School	9	Aruba 225
Wireless Access Points	High School	3	Aruba 205
Wireless Access Points	Middle School	2	Aruba 205

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

MIBS

There is another document associated with this IFCB available for download that details the equipment they wish to have maintained.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

OklahomaUnionC2COVERPAGE23.pdf
2020C2BiddingInstructions2432.pdf
OklahomaUnionMIBSAttachment.xlsx
OKUFloorPlans.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1) Could you please provide the preferred manufacturer part numbers for the suggested models? 2) What packages/level of support, and how many years for the Fortigate? 3) What type and quantity of transceivers or DAC cabling are preferred? Would they need to be OEM (Extreme or HP) or would 3rd party be an option?

Answer:

1. Extreme X440-G2-48P Part Number 16535

2. 3 year for Fortigate

3. 3rd party will be an option

Fiber bulk cable. A. Length, how long from tip to tip, feet or meters is ok. B. How many strands? 2, 4, 6, 12, 24, 48 (if given in pairs, we will assume 2x pairs) C. Fiber type: 62.5/125, 50/125, 50/125 10G, SingleMode 8.3/125 D. Jacket type: PVC, PLENUM, LSZH E. Indoor or Outdoor? Or Both Indoor/Outdoor F. Non-Armored or Armored and what type of armored?

Answer:

We are going to cancel the request for the ¼ mile fiber run. It is actually a Category One fiber run, not C2. We will file a new 470 and IFCB for that fiber run soon. Vendors do not need to bid the fiber run requested on this IFCB.

I went to the Oct. 9th site visit but nobody seemed to know much about the 1/4 mile fiber. Will the fiber be going from the elem. MDF to another building? New building? Will the service provider need to price boring/trenching? Is this Single mode or multi mode fiber? LC/ST/SC connectors? Is this 1/4 mile fiber only to be fixed or tested? Does this fiber go from point A to B with no closets in between?

Answer:

Question deadline has been reached.