Barbers Hill ISD | 200000959

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Barbers Hill ISD

IFCB Posted : Sep 25, 2019

Bid Deadline : Tuesday, Nov 5, 2019

Questions Due By : Saturday, Oct 5, 2019

Applicant Address : Mont Belvieu, TX 77580

IFCB ID : 200000959

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

Services and Equipment Requested :

Internet Access – Applicant currently has 1GB bandwidth and is requesting bids from 1.5GB up to 5GB bandwidths. The terminating address for this circuit is 9600 Eagle Drive, Mt. Belvieu, TX 77580; (281) 576. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internal Connections

The district is needing to purchase Wireless Access Points for several schools. Vendors should clearly identify any installation and configuration costs which should include proper labeling of location and switch port.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	Elementary School North	55	Ruckus ZoneFlex R750 or functional equivalent
Wireless Access Points	Elementary School South	55	Ruckus ZoneFlex R750 or functional equivalent
Wireless Access Points	Middle School North	40	Ruckus ZoneFlex R750 or functional equivalent
Wireless Access Points	Middle School South	40	Ruckus ZoneFlex R750 or functional equivalent

Compatibility Requirement

All WAPs should be manufacturer specific compatible with Ruckus ZoneDirector AD3050.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections

We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	Elementary School North	55	Ruckus ZoneFlex R750 licenses
Wireless Access Points	Elementary School South	55	Ruckus ZoneFlex R750 licenses
Wireless Access Points	Middle School North	40	Ruckus ZoneFlex R750 licenses
Wireless Access Points	Middle School South	40	Ruckus ZoneFlex R750 licenses

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions75.pdf
BarbersHillC2COVERPAGE31.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are there already POE switches on site What cable is ran (cat5 or cat6) Does new cable need to be ran Are ceiling/wall mounts needed?

Answer:

Are there already POE switches on site Yes What cable is ran (cat5 or cat6) Cat 6 Does new cable need to be ran No Are ceiling/wall mounts needed? No, we think the mounts are included with the access points.

Will the R750's be connected to an existing controller? If so, which unit? Also, do you need 1, 3, or 5 years coverage?

Answer:

Will the R750's be connected to an existing controller? Yes If so, which unit? Ruckus ZoneDirector ZD3050Also, do you need 1, 3, or 5 years coverage? 1 year

Are all devices going to be ceiling mounted? If not, are they going to need wall mounts? How many wall mounts? What type of wall (cinder block/brick, sheet rock, etc)? How many will need said mounts?

Answer:

All ceiling mounted

The ZD3000 is EOL. Would the district consider upgrading their ZD3000 to a newer model at this time?

Answer:

1) Does the district want the vendor to log in to ZoneDirector and configure the APs? Or will District IT staff configure each AP after installation? 2) Are the existing APs already labelled, and are the patch panel drops already labelled? 3) Are there any areas where APs would be mounted higher than 12ft? Does the District have a lift, or does the vendor need to provide a lift(if WAPs are higher than 12ft)?

Answer:

Question: 1) Does the district want the vendor to log in to ZoneDirector and configure the APs? Or will District IT staff configure each AP after installation? Yes, the vendor will need to log in to ZoneDirector and configure the APs.

2) Are the existing APs already labeled, and are the patch panel drops already labelled? Yes, existing APs and pat panel drops labeled.

3) Are there any areas where APs would be mounted higher than 12ft? Does the District have a lift, or does the vendor need to provide a lift(if WAPs are higher than 12ft)? There are areas

that will require a lift. The district does have a lift that can be scheduled for use.

According to Ruckus' documentation, the ZD3000 can only be upgraded to version 10.2 while the R750s require version 10.3. In light of this, would the district consider an R710 access point or would the district like a newer model ZoneDirector and/or SmartZone quoted?

Answer:

No, the district will be installing either a virtual Smart Zone solution or the Ruckus Cloud Wifi Controller Solution.

Are you wanting equipment only, or do you need installation for all 190 WAPS?

Answer:

Question: Are you wanting equipment only, or do you need installation for all 190 WAPS?

We need equipment and installation of the equipment for this project.

1. Could you please provide floor plans for each building location you would like Wifi in. 2. What is the construction material of each building? 3. What is the total square footage of each building? 4. How many floors per at each building location? 5. How many areas of mass-congregation objectives (auditoriums, cafeteria, library, gym)? And the approximate square footage of each per location. 6. Do you have outdoor coverage you would like at each location? If yes, approximately what size? 7. Do you require routing and firewall redundancy? 8. How many Ethernet ports will be connected per floor? 9. Will each site require new cabling installed as part of the installation of APs?

Answer:

1. That information is not available at this time.

2. That information is not available at this time.

3. That information is not available at this time.

4. Each building is one story.

5. ESN- 2 cafeterias, 2 gyms, and 1 library; ESS- 2 cafeterias, 2 gyms, and 1 library; MSS- 1 cafeteria and 2 gyms; MSN- 1 cafeteria, 1 gym, and 1 auditorium

6. No

7. No

8. One Ethernet port per access point

9. No

Question deadline has been reached.