Caney Valley USD 436

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 24, 2019

Bid Deadline : Monday, Nov 4, 2019

Questions Due By : Tuesday, Oct 8, 2019

Applicant Address : Caney, KS 67333

IFCB ID : 200000930

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 10/03: Bandwidth Usage has been added as an attachment.

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on September 30th, or October 7th, beginning at 1pm. Vendors will meet at 601 E. Bullpup Blvd., Caney, KS 67333, and check in with Blake Vargas.

Project A

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Cabling	High School	5	150 Meter 10Gb OM3 Multi-mode Duplex Fiber Optic Cable (50/125) LC to LC or functional equivalent
Cabling	High School	5	1000’ft Cat6 Ethernet Cable-Yellow or functional equivalent
Caching	High School	1	Mac Mini 3.0GHz 6 core, 8^th generation Intel Core i5 (Turbo boost up to 4.1GHz) 8GB 2666MHz DDR4, Intel UHD graphics 630, 1TB SSD storage, 10GB Ethernet (Nbase-T Ethernet w/support for 1GB, 2.5GB, 5GB, and 10GB Ethernet using RJ45 connector, accessory kit or functional equivalent
Racks	High School	2	9U Wall mount rack enclosure server cabinet, 16.5” deep or functional equivalent
Caching	Lincoln Elementary	1	Mac Mini 3.0GHz 6 core, 8^th generation Intel Core i5 (Turbo boost up to 4.1GHz) 8GB 2666MHz DDR4, Intel UHD graphics 630, 1TB SSD storage, 10GB Ethernet (Nbase-T Ethernet w/support for 1GB, 2.5GB, 5GB, and 10GB Ethernet using RJ45 connector, accessory kit or functional equivalent
Racks	Lincoln Elementary	2	9U Wall mount rack enclosure server cabinet, 16.5” deep or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with existing UniFi equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	High School	5	Ubiquity UF-MM-10G (2-pack) or functional equivalent
Switches	High School	1	Unifi switch 48-port (US-48-500W) or functional equivalent
Switches	High School	1	Unifi (US-16-XG) or functional equivalent
Wireless Access Points	High School	35	Ubiquiti (UAP-nanoHD) or functional equivalent
Wireless Access Points	High School	3	Ubiquiti (UAP-AC-HD) or functional equivalent
Antennas, Connectors and Related Components	Lincoln Elementary	4	Ubiquity UF-MM-10G (2-pack) or functional equivalent
Switches	Lincoln Elementary	4	Unifi switch 48-port (US-48-500W) or functional equivalent
Switches	Lincoln Elementary	1	Unifi (US-16-XG) or functional equivalent
Wireless Access Points	Lincoln Elementary	30	Ubiquiti (UAP-nanoHD) or functional equivalent
Wireless Access Points	Lincoln Elementary	2	Ubiquiti (UAP-AC-HD) or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Basic Maintenance of Internal Connections

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Project C- WAP and Switch Licensing for Project B

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions25.pdf
CaneyValley436C2COVERPAGE.pdf
BandwidthUsage.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you tell me if the Fiber is inside a building or if it needs to be trenched? How many drops do you need for the 1000ft of Cat6 ethernet cabling?

Answer:

We want bulk cat-6 cable in 1000 ft rolls, yellow in color, we do not need drops, this is for bulk cable only. We need 5 1000 foot rolls. For the fiber we’ll do the installation. Need a quantity of 5 150 meter rolls. Additional specs are on the IFCB.

Sorry - the quantity for both the fiber and cat 6 should be 5 total (5 cat 6 1000 ft rolls, 5 150 meter fiber rolls).

Is the fiber count a 2 or a 6?

Answer:
6 strand

Thank you for taking the time to respond to these questions. Please confirm - The district has a 1 Gb connection to the internet with 700 students. Please confirm - Student and staff device types are primarily Apple. If not, what are there other device types in significant numbers? Chromebooks? PCs? iMacs, Chromebooks, iPads, MacBooks Specific to caching 1. A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache? What is the peak demand that the school experiences during any given day/week? What percentage of your traffic is HTTP and HTTPS? In addition to Apple update caching, would the capability to cache classroom content (online testing, Google Docs, online textbooks, Video) be valuable for your district? Specific to video. Is Youtube blocked or open for students? Will it be important to the district that the caching solution selected is able to report caching performance? See the example below. Example; iOS app updates, MacBook updates, iTunes traffic, etc ...each having its own individual report of performance. % cached, and speed increase compared to normal web requests. Thank you for confirming these details and I look forward to hearing from you.

Answer:

Q1: Please confirm - The district has a 1 Gb connection to the internet with 700 students

A1: Yes.

Q2: Please confirm - Student and staff device types are primarily Apple.

A1: Yes. Primarily Apple devices. Approximate Count - iPads: 700, MacBooks: 70, iMacs: 60

Q3: A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache?

A4: The purpose for a dedicated cache is to help reduce the demand on network bandwidth.

Q4: What is the peak demand that the school experiences during any given day/week?

Q5: What percentage of your traffic is HTTP and HTTPS?

See the PDF “bandwidth usage” attached to the IFCB.

Caching Follow-up: Thank you for responses and usage data. 1. Given that Apple traffic only makes up a small portion of your usage (7%). AppleCACHE only stands to save a small amount of bandwidth and is therefore a high-cost solution. Your shared goal is to reduce demand on network bandwidth so, would the district consider/prefer a solution that can support Apple traffic as well as Microsoft, Google, various HTTP traffic, etc... In order to get more value at an equitable costs? 2. For districts with your network set up (1Gb WAN links - Dark Fiber) last mile connections make it so that a single core cache can perform just as well (at a lower cost, and ease of management) than having caching located at each site. If performance is equitable, would the district prefer a single cache solution that can be deployed at the core and support the mentioned 2 school sites? 3. Our customers report that AppleCACHE has limited or hard to access performance reporting (% caching, Speed increases,etc). Will automated cache reporting and data dashboard be a valuable feature in your assessment

Answer:

1. We believe the server we have requested will best fit our needs, but will accept bids for functionally equivalent equipment.

2. N/A see answer to question 1

3. N/A see answer to question 2

Question deadline has been reached.