Tomball ISD | 200000842

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Tomball ISD

IFCB Posted : Sep 20, 2019

Bid Deadline : Thursday, Oct 31, 2019

Questions Due By : Monday, Sep 30, 2019

Applicant Address : Tomball, TX 77375

IFCB ID : 200000842

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 10/2 - "Tomball Elem Site" document has been added as an attachment

Leased Lit Fiber- Applicant is requesting a new connection running from the Technology and Staff Development Center located at 1302 Keefer Road, Tomball, TX 77375; to the New Elementary #11 located at 20241 Cypress Rosehill Road, Tomball, TX 77375. Please provide pricing for 4GB, 6GB, 8GB, and 10GB bandwidths. Applicant is specifically requesting 6GB bandwidth. The solution should be a multi-point network, which provides redundancy if there is a fiber cut. Any type of cost effective configuration will be considered. Please include 2 year terms. Please indicate on your bid if you own the entire circuit for WAN access or if you have to lease a portion from a separate provider.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internal Connections

Project A-WAPs

NOTE: Installation and configuration is being requested for wireless access points.

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Wireless Access Points

Elementary #11

Aruba AP-515 or functional equivalent

Compatibility Requirement

All WAPs must be compatible with Aruba 7240 wireless controllers.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B-Switches and UPS devices

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Elementary #11	1	Aruba 8320 48-port or functional equivalent
Switches	Elementary #11	6	Aruba 5412R zl2 or functional equivalent
UPS/Battery Backup	Elementary #11	6	APC Smart-UPS 3000VA Rack Mount or functional equivalent

Basic Maintenance of Internal Connections

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Project C- WAP Licensing for Project A

Project D- Switch Licensing for Project B

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

TomballC2COVERPAGE.pdf
2020C2BiddingInstructions81.pdf
TomballElemSite.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Please specify make and model of equipment requested. Thanks.

Answer:
That is already defined in the services and equipment section. For example, this is listed for the switches

Preferred Make/Manufacturer

Aruba 8320 48-port or functional equivalent

Aruba 5412R zl2 or functional equivalent

APC Smart-UPS 3000VA Rack Mount or functional equivalent

There are three different licenses for the controller, which ones are needed? (AP, PEF, RFP) There is no mention of how many ports are needed for the 5412R switches. How many ports are needed in the 6 5412R switches?

Answer:

AP & PEF licenses are needed for each Aruba AP-515 Wireless Access Point.

One 5412R zl2 switch needs the following:

2 - HP J9827A Management Module 5400Rzl2

1 - HP J9993A 8p 1G/10GbE SFP+ v3 zl2 Mod

11 - HP J9986A 24p 10/100/1000BASE-TPoE

4 - J9829A (2750W power supply)

2 - J9150D SFP+SR

5 - J9152D SFP+LRM

Five 5412R zl2 switches need the following:

2 - HP J9827A Management Module 5400Rzl2

1 - HP J9990A 20p PoE+ / 4p SFP+ v3 zl2

11 - HP J9986A 24p 10/100/1000BASE-T PoE

4 - J9829A (2750W power supply)

1 - J9152D SFP+LRM

Can you provide a site plan for the new elementary school? We would like to see the MDP identified and verify that conduit space is available from the ROW.

Answer:
We have added a document to the IFCB – Tomball Elem Site plan and I have identified the 4-4” conduits from the building MDF to the street easement.

Question deadline has been reached.