All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Haysville Unif Sch Dist 261
IFCB Posted : Sep 13, 2019
Bid Deadline : Friday, Oct 25, 2019

Questions Due By : Monday, Sep 30, 2019
Applicant Address : Haysville, KS 67060
IFCB ID : 200000704

IFCB Requirements :
 • All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB  system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or  surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
LEASED LIT AND DARK FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
DISQUALIFICATION FACTOR Category 1 Network Equipment: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :
UPDATE 9/17/19: INTERNET ADDRESS HAS BEEN CORRECTED. IT SHOULD BE TO 150 STEWARD AVE.
UPDATE 9/16/19: HUB ADDRESS UPDATED. IT WAS PREVIOUSLY LISTED INCORRECTLY TO BE AT THE ADMIN OFFICES.
UPDATE 9/13/19: C1 Cover Page has been added to download.

Internet Access
– Minimum 5 GB bandwidth, maximum 10 GB bandwidth. The terminating address for this circuit is 150 Steward Avenue, Haysville, KS 67060: (316) 554. E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
WAN Connections – Leased Lit Fiber please provide bids for 10 GB bandwidth. Leased Dark Fiber please provide bids for 2 strands. To the following addresses:
 
Hub – The Learning Center, 150 Steward Avenue, Haysville, KS 67060 to the following locations:

Campus High School – 2100 W. 55th St. South, Wichita, KS 67217
Haysville West Middle School – 1956 West Grand, Haysville, KS 67060
Oatville Elementary - 4335 S. Hoover, Wichita, KS 67215
Nelson Elementary – 245 Delos, Haysville, KS 67060
Rex Elementary – 1100 W. Grand, Haysville, KS 67060
Ruth Clark Elementary – 1900 W. 55th St. South, Wichita KS 67217
Admin - 1745 W. Grand, Haysville, KS 67060

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Category 1 Network Equipment – 2 x Aruba 3810M JL075A or functional equivalent and 6 x Aruba 2930F JL253A or functional equivalent

DISQUALIFICATION FACTOR Category 1 Network Equipment: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

HaysvilleC1CoverPage.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Is the Bid Requesting a 10GB circuit delivered to the main adminn address (HUB) or are they requesting point to point access to the multiple locations?

Answer:
 

We had previously identified the wrong site as the hub site. The correct hub site is the Learning Center (and has been corrected on the IFCB now and below). Point to point from the hub site.

 

Hub – The Learning Center, 150 Steward Avenue, Haysville, KS 67060 to the following locations:


Campus High School – 2100 W. 55th St. South, Wichita, KS 67217

Haysville West Middle School – 1956 West Grand, Haysville, KS 67060

Oatville Elementary - 4335 S. Hoover, Wichita, KS 67215

Nelson Elementary – 245 Delos, Haysville, KS 67060

Rex Elementary – 1100 W. Grand, Haysville, KS 67060

Ruth Clark Elementary – 1900 W. 55th St. South, Wichita KS 67217
Admin - 1745 W. Grand, Haysville, KS 67060

On the 470 200000704 under C1 - Leased Lit Fiber the quantity shows 7 but there are 8 addresses listed. One for the hub and 7 remotes. Is the quantity wrong, or is there a location we should not include in the design? Also, on the Haysville IFCB document attached to the 470 on the Funds for Learning site, the Hub shows as the Admin address, 1745 W. Grand, but on the CRW site the Haysville IFCB shows the Hub as The Learning Center - 150 Stewart Avenue. Please confirm which location to use as the Hub.

Answer:
 

The hub was previously listed incorrectly, the IFCB has been updated to show the correct address. The correct hub site is the Learning Center. We need a total of 7 circuits from the hub site to the 7 locations listed (one circuit per site).

Our records show that the Internet circuit currently terminates at 150 Stewart Ave. Are you moving the termination point to 1745 W Grand or is this a mistake?

Answer:
 

Thank you for catching that, the previous address was incorrect. The IFCB has been updated to show the correct address.

 

Internet Access – Minimum 5 GB bandwidth, maximum 10 GB bandwidth. The terminating address for this circuit is 150 Steward Avenue, Haysville, KS 67060: (316) 554.

Is the district's WAN under contract until 2027 Currently? If so is the district planning to enter a new contract?

Answer:
 

We are accepting bids for the services listed and do plan to enter into a new contract.

Our agency has no functional equivalent to the Aruba 3810M JL075A in our approved CPE list. This is a non-POE switch with 8 SFP+ ports. CAN WE AND SHOULD WE BID PARTIAL AND EXCLUDE THESE CATEGORY 1 ITEMS?

Answer:
 We have three category one projects: the WAN (dark or lit or any cost-effective technology), internet, or switches. Vendors may bid one or all project(s), but the bids for those projects must include everything requested within that project.