Lebanon School District R3

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 10, 2019

Bid Deadline : Monday, Oct 21, 2019

Questions Due By : Friday, Sep 20, 2019

Applicant Address : Lebanon, MO 65536

IFCB ID : 200000627

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• WAN CONNECTIONS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

WAN Connections – daisy chained; The starting point is 777 Brice, and then to 500 N Adams Ave, 301 Hoover, 901 Maple Lane, 695 Millcreek road, 1200 Clark Ave, 1310 East Route 66, 1015 N Jefferson, 757 Brice, and then back to 777 Brice. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. Lit Fiber please provide bids for 10GB bandwidth; Dark Fiber please provide pricing for 6 strands.

WAN CONNECTIONS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category Two

Project Narrative

The district will be upgrading existing access points and switches.

Project A

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Switches

Lebanon High School

Cisco WS-C2960X-48FPD-L or functional equivalent

Project B

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Wireless Access Points

Esther Elementary

Meraki MR42 or functional equivalent

Wireless Access Points

Lebanon High School

Meraki MR42 or functional equivalent

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Compatibility Requirement

Access Points must be compatible with a Meraki cloud controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

MIBS

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Esther Elementary	1	Cisco C9300-24UX
Switches	Maplecrest	1	Cisco WS-C3850-24XS
Switches	Boswell	1	Cisco C9300-24UX
Router	Lebanon Middle School	1	Cisco ISR4351/K9
Switches	Lebanon Middle School	1	Cisco Nexus9000 C9372PX
Firewall Service and Components	Lebanon High School	1	Cisco ASA 5585-X SSP-10
Router	Lebanon High School	1	Cisco ISR4351/K9
Switches	Lebanon High School	4	Cisco Nexus9000 C9396PX

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions1.pdf
LebanonC2COVERPAGE23.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

So to clarify you are wanting a cost for (1) Cisco WS-C2960X-48FPD-L (37) Meraki MR42 Installed, correct? Is there cabling in place already for this equipment? For these items you are only needing licensing? If so, what are the terms? (2) Cisco C9300-24UX (1) Cisco WS-C3850-24XS (2) Cisco ISR4351/K9 (1) Cisco Nexus9000 C9372PX (1) Cisco ASA 5585-X SSP-10 (4) Cisco Nexus9000 C9396PX

Answer:

So to clarify you are wanting a cost for (1) Cisco WS-C2960X-48FPD-L (37) Meraki MR42 Installed, correct? - Incorrect. We just need the cost of the hardware. We will take care of the insulation.
Is there cabling in place already for this equipment? - Cabling is already in place.
For these items you are only needing licensing? We do not require any licensing. On previous orders SmartNET was included in the switch purchase at no cost.
If so, what are the terms? (2) Cisco C9300-24UX (1) Cisco WS-C3850-24XS (2) Cisco ISR4351/K9 (1) Cisco Nexus9000 C9372PX (1) Cisco ASA 5585-X SSP-10 (4) Cisco Nexus9000 C9396PX: These Items we are only needing MIBS (Managed Internal Broadband Services).

How long of a term? 1yr, 3yr, 5yr

Answer:

we do not need licensing for these access points.

How long of a term on the bid for the management of your network? 1y 3yr 5yr On the Meraki APs, you do not need licensing??

Answer:

How long of a term on the bid for the management of your network? 1 Year
1y 3yr 5yr On the Meraki APs, you do not need licensing?? No Licensing

Question deadline has been reached.