All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Liberty School District 14
IFCB Posted : Sep 9, 2019
Bid Deadline : Sunday, Oct 20, 2019

Questions Due By : Wednesday, Sep 25, 2019
Applicant Address : Mounds, OK 74047
IFCB ID : 200000591

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 

Services and Equipment Requested :
UPDATE 9/20/19:  Questions and answers from the 9/17/19 site vist for Category Two are below.

Q:  How fast is the internet connection?
A:  2 Gbps

Q:  How are the buildings connected?
A:  Fiber

Q:  What fiber do you have?
A:  I don't know

Q:  Do the switches have 2GB or 10GB connection?
A:  10GB

Q:  What are the GBICs for?
A:  Stacking switches

Q:  Are we replacing switches or just adding them?
A:  We are only replacing one (1) in the High School Band Room adding the rest.

Q:  What closet do you want to run the drops from?
A:  Whichever is easiest for you.  I have no preference


UPDATE 9/19/19: The question deadline has been extended to 9/25/19.

MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on September 17th, 2019 and September 24th, 2019, from 9am-11am. Vendors will meet at Liberty Public Schools Administration Office located at 2727 E. 201st Street South, Mounds, OK 74047. Bids from vendors who did not attend either of the site visits will be disqualified.
 
Project Narrative
 
The District wants all requested switches stacked and connected to existing switches. 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

High School

3

GBICs for Extreme switches or functional equivalent

Antennas, Connectors and Related Components

Middle School

2

GBICs for Extreme switches or functional equivalent

Antennas, Connectors and Related Components

Elementary

2

GBICs for Extreme switches or functional equivalent

Cabling

High School

2

Cat5 Ethernet Drops

Switches

High School

2

Extreme POE 48-port or functional equivalent

Switches

High School

1

Extreme POE 24-port or functional equivalent

Switches

Middle School

1

Extreme POE 48-port or functional equivalent

Switches

Elementary

1

Extreme POE 24-port or functional equivalent

UPS/Battery Backup

High School

2

Cyberpower Rack Mount or functional equivalent

UPS/Battery Backup

Middle School

1

Liebert GTX 4-rack mount or functional equivalent


NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).
 
Compatibility Requirement
 
All requested equipment must be compatible with existing Extreme switches. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions67.pdf
LibertyC2COVERPAGE95.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




During site visit it was stated that the request for 3 GBICs at the HS is because there are 3 racks. That would mean a total of 6 GBICs would be needed, one for each connectivity. How many racks are there at the ES and MS since the request has 2 each GBICs at those locations? Want to verify that there is 10G fiber in place, correct? You have aqua and orange fiber patch cables, so that would mean you have multi-mode fiber in place.

Answer:
 

I only need 3 GBICS at the HS  2 at ES 2 at MS.  Yes 10G Fiber in place.

Would you be looking to increase bandwidth during this coming E-Rate season?

Answer:
 

We are only requesting bids for the items on this IFCB.