All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Keystone School District 15
IFCB Posted : Sep 6, 2019
Bid Deadline : Thursday, Oct 17, 2019

Questions Due By : Monday, Sep 16, 2019
Applicant Address : Sand Springs, OK 74063
IFCB ID : 200000564

IFCB Requirements :
 • All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  

Services and Equipment Requested :

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

District Shared

1

Application based Next-Generation firewall with content filter and IPS or functional equivalent.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance of Internal Connections (BMIC) – See above “Internal Connection”
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions50.pdf
KeystoneC2COVERPAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What is your Internet connection speed? ISP 1: ISP 2: How many devices will be accessing the Internet concurrently? How many students in the district? What does growth look like over the next 3 to 5yrs.? Are you using Chromebooks, iPads, other? Are you 1 to 1? If no, do you have a 1 to 1 initiative? Do you have Google Suite accounts? Do you host email, web services or applications internally? Do you want SSL deep packet inspection or UTM services?

Answer:
 

What is your Internet connection speed? 100M

ISP-OneNet currently

How many devices will be accessing the Internet concurrently? 500-750

How many students in the district? 340

What does growth look like over the next 3 to 5yrs.?  We have already added 40+ students this year and anticipate that we will continue to add students over the next 3-5 years.  Consequently, if our class sizes grow in size (if we add sections, the class numbers could stay close to the same), we will need to add chromebooks, iPads and Windows Desktops to all our labs.

Are you using Chromebooks, iPads, other? Chromebooks, iPads, Windows Desktops, Apple & Android.

Are you 1 to 1?  No

If no, do you have a 1 to 1 initiative?  No plans for a 1 to 1 initiative at this point.

Do you have Google Suite accounts? Yes

Do you host email, web services or applications internally? No

Do you want SSL deep packet inspection or UTM services?Yes, but please price separately

What is your current firewall make and model? What security services are being utilized on current firewall?

Answer:
 

The router/firewall is currently a leased firewall from our ISP. I am not sure of those details.

1. Does this project requite the winning bidder to install and configure the device requested? 2. What is the handoff type? (Ethernet, Fiber, Coax) 3. Are you wanting a rack mount device or freestanding? If rackmount how much space is allocated (number of Us and depth of rack)?

Answer:
 

1. Does this project requite the winning bidder to install and configure the device requested? Yes, installation and configuration are required.

 

2. What is the handoff type? (Ethernet, Fiber, Coax) Ethernet.

 

3. Are you wanting a rack mount device or freestanding? If rackmount how much space is allocated (number of Us and depth of rack)? Rackmount.  Rack mount, we have enough room for a 2U or larger in the existing rack.  Front of rack to wall is 16.5".