All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Inola Public Schools
IFCB Posted : Oct 30, 2018
Bid Deadline : Thursday, Dec 13, 2018

Questions Due By : Friday, Nov 16, 2018
Applicant Address : Inola, OK 74036
IFCB ID : 190003619

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    

Services and Equipment Requested :
UPDATE: 11/8/18 1:29pm- A map, and questions and answers from the first walkthrough have been added.

WAN Connection- Applicant would like installation of single mode 10Gb fiber WAN connection between the Admin. Building, 110 N Broadway, Inola, OK 74036; to the Elementary, 450 B St. NW, Inola, OK 74036.
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
 
Internal Connections
 
Installation and configuration will be needed for all wireless access points.
 
Mandatory Site Visit

Vendors wishing to submit bids for internal connections must attend one of two mandatory site visits. The first site visit will be held on November 8th, and on November 15th. Both days will host walkthroughs at 10am and 1pm. Vendors will meet at the High School located at 801 E Commercial, Inola, OK 74036. Vendors will check in with Mark Levings.  Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
High School
13
Cat6 Ethernet Drops for AP’s, please provide patch panels as well.
Cabling
Middle School
18
Cat6 Ethernet Drops for AP’s, please provide patch panels as well.
Cabling
Elementary
18
Cat6 Ethernet Drops for AP’s, please provide patch panels as well.
Wireless Access Points
High School
10
Aruba 340 series Indoor AP or functional equivalent
Wireless Access Points
High School
3
Aruba 340 series Outdoor AP or functional equivalent
Wireless Access Points
Middle School
14
Aruba 340 series Indoor AP or functional equivalent
Wireless Access Points
Middle School
4
Aruba 340 series Outdoor AP or functional equivalent
Wireless Access Points
Elementary
16
Aruba 340 series Indoor AP or functional equivalent
Wireless Access Points
Elementary
2
Aruba 340 series Outdoor AP or functional equivalent
 
Compatibility Requirement

All requested equipment must be compatible with existing Aruba Instant AP’s.

 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance – see above internal connections request.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions69.docx
C2COVERPAGE285.pdf
APLocationMap.pdf
111918questionsanswers.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What Aruba wireless controller do you have in place? Do you have enough licenses for the new AP's? Are the new AP's replacing existing or adding to an existing Aruba wireless network?

Answer:
 

We do not have a controller in place.  We are currently using Aruba Instant AP’s.  We are adding on to our current system to fill in some low signal areas.

Is the request for the WAN Connection intending to be a Point to Point circuit from a telecommunications carrier or is the intention to be a fiber segment that the district desires to own?

Answer:
 we are requesting a leased circuit from the service provider, not district owned