Thayer School District R2

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 22, 2018

Bid Deadline : Sunday, Dec 2, 2018

Questions Due By : Thursday, Nov 8, 2018

Applicant Address : Thayer, MO 65791

IFCB ID : 190002995

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project 1, Project 2 or Project 3. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Internal Connections

Project Narrative

We are deploying a STEM lab in the elementary. We also have new construction at the high school of (9) classrooms, one of which will be a business lab.

Voluntary Site Visit

Vendors wishing to bid on internal connections can attend a voluntary site visit one day November 1st, or November 7th at 10am. Vendors will meet at 401 E. Walnut, Thayer, MO 65791. Vendors can let the secretary know they are meeting with Andrea Nicholson.

Project 1-Equipment

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Switches	Thayer Elementary	2	Meraki MS320-48LP Cloud Managed PoE or functional equivalent.
Antennas, Connectors and Related Components	Thayer Elementary	2	Panduit or Tripplite 24-port patch panels or functional equivalent.
Antennas, Connectors and Related Components	Thayer Elementary	4	Meraki SFP 1000BASE-SX or functional equivalent
UPS/Battery Backup	Thayer Elementary	1	APC 700-800VA or functional equivalent
Antennas, Connectors and Related Components	Thayer High School	2	Meraki SFP 1000BASE-SX or functional equivalent
Antennas, Connectors and Related Components	Thayer High School	50	Cat6 Keystone jacks and wall plates or functional equivalent.

Compatibility Requirement

All requested equipment must be compatible with our existing Meraki switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Basic Maintenance Project 1 – see above Internal Connections request for Project 1.

Project 2-Cabling

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Thayer Elementary	2	Fiber Runs est. at 50ft. per run
Cabling	Thayer High School	2	Fiber Runs est. at 50ft. per run
Cabling	Thayer High School	6000 ft	Cat6, UL listed, cannot be CCA (gray or black in color) or functional equivalent.

Compatibility Requirement

All requested equipment must be compatible with our existing Meraki switches.

Project 3-Racks

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Racks	Thayer Elementary	1	12U enclosed with lock or functional equivalent
Racks	Thayer High School	1	8U enclosed with lock or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with our existing Meraki switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project 1, Project 2 or Project 3. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions310.docx
C2COVERPAGE69.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1)IFCB shows 6,000 ft. of CAT6 cable but did not see a request for the installation of cables. Is the client wanting the cable only, or will there be a need for the service provider to do cabling?

Answer:

We need cable only we don’t have enough funds to even consider installation with erate money and this is on our new construction job so we have a team in place to install. Just trying to save money where we can.

1) Regarding the fiber drops: Is the fiber single mode or multi-mode? How many strands? Inside or outside runs? If outside are the runs aerial or trenched? Will we provide the LIU? Is the LIU wall mount or rack mount? How will we terminate the fiber (I.e. LC, ST, etc.)? 2) Regarding the CAT6 cable Do you want Plenum CAT6 or riser rated?

Answer:

On the Cat6 it needs to be Plenum. L

Fiber runs are indoors, Multimode with duplex LC connectors. (They are 10GB runs.)

LIU would be rackmount and need to be quoted as I believe all LIU’s are at capacity.

APC 700-800VA What model number are you looking for or what is the run time (up to) you are wanting? Patch Panels What connector type? Gender? Is there a specific model that you are currently using?

Answer:

On the APC UPS either the SMT750C or SMT750RM2U – bids for functionally equivalent equipment will be accepted.

Patch Panels would be RG45 cat6. (Tripp Lite Model N252-048 or something comparable would be acceptable.)

Question deadline has been reached.