All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Hilldale School District 29
IFCB Posted : Oct 18, 2018
Bid Deadline : Wednesday, Nov 28, 2018

Questions Due By : Wednesday, Oct 31, 2018
Applicant Address : Muskogee, OK 74403
IFCB ID : 190002819

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 

Services and Equipment Requested :
WAN Connection-10Gb connection runs from the High School, 300 E Smith Ferry Rd, Muskogee, OK 74403; (918)683 to the Elementary School, 315 E Peak Blvd, Muskogee, OK 74403; (918)683.
 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.
 
DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
 
 
Internal Connections
 
Voluntary Site Visit
 
Vendors wishing to bid on internal connections can attend a voluntary site visit one day October 30th, starting at 2:30pm. Vendors will meet at 500 E Smith Ferry Rd., Muskogee, OK 74403-8639 and should check in at the High School front office.
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
UPS/Battery Backup
Hilldale High School
35
APC Smart UPS/Rack Mount only or functional equivalent
UPS/Battery Backup
Hilldale Lower Elementary
12
APC Smart UPS/Rack Mount only or functional equivalent
UPS/Battery Backup
Hilldale Middle School
17
APC Smart UPS/Rack Mount only or functional equivalent
UPS/Battery Backup
Hilldale Upper Elemenatary
17
APC Smart UPS/Rack Mount only or functional equivalent
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance – see above internal connections request.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
  

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions2014.docx
C2COVERPAGE7811.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Can you provide a list of equipment that each UPS will be supporting? what minimum runtime? Do they need to have network/management cards?

Answer:
 

Unfortunately, I will not be providing a list as we have many IDF’s. However, you are more than welcome to complete the walk-through and make notes, take pictures and document devices at that time.

(1) What is the type of USP'es being requested - Standby, Line-intertacive or Online? (2) What is the power rating being requested - 750Va, 1000Va, 1500Va or greater? (3) Is configuration and implementation services being requested? (4) Will CPE devices (router / Layer 3 switch) required for the WAN circuit be needed or will CPE be provided by the district?

Answer:
 

Question: (1) What is the type of USP'es being requested - Standby, Line-intertacive or Online?

(2) What is the power rating being requested - 750Va, 1000Va, 1500Va or greater?

(3) Is configuration and implementation services being requested?

(4) Will CPE devices (router / Layer 3 switch) required for the WAN circuit be needed or will CPE be provided by the district?

 

UPS –APC/Online

Power – 1500Va

Configuration/Installation

NO CPE devices needed.

Please clarify if configuration and implementation of the UPS'es is or isn't being requested.

Answer:
 Yes, installation and configuration is being requested.

Do you have a specific model number Do you have a run time I understand we are replacing most, but some will be additions - will we need to do any build out work? and will all new be rack mountable with power?

Answer:
 

No specific make or model however it will need to be rack mounted. No build out work necessary.