Raytown School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 21, 2018

Bid Deadline : Thursday, Feb 14, 2019

Questions Due By : Thursday, Jan 17, 2019

Applicant Address : Raytown, MO 64138

IFCB ID : 190011946

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B AND PROJECT C ONLY: The contractor must provide at least 3 references, otherwise their bid will be disqualified.

· DISQUALIFICATION FACTOR BMIC ALL PROJECTS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified.

· DISQUALIFICATION FACTOR BMIC ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC ALL PROJECTS- Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE: 1/17/19 C2 Projects C and F have been cancelled. Those projects have been posted on a new IFCB/470 #190016711. There is no mandatory walkthrough required to bid on IFCB/470 #190016711.

Internal Connections

INTERNAL CONNECTIONS ALL PROJECTS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Internal Connections Project A

Project Narrative

Our District currently has over 750 APs on our current controller. APs must conform to our current environment. No installation is needed.

Compatibility Requirement- Project A

APs must be compatible with Aruba 7220 controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Internal Connections Project B

Project Narrative

Vendor should be an authorized reseller and installer, as installation will be needed. Vendor is also responsible for disposing of old modules. Vendor must be an APC certified engineer.

Voluntary Site Visit for Project B

Vendors wishing to bid on internal connections Project B, can attend a voluntary site visit on January 4^th, 2019 at 11am. Vendors will meet at Central Middle School located at 10601 E 59^th St., Raytown, MO 64133.

Compatibility Requirement

UPS device must be a comparable unit to replace APC Symmetra LX 8kVA Scalable to 16kVA N+1 Rack-mount, 208/240V.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: For project B, the contractor must provide at least 3 references, otherwise their bid will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Internal Connections Project C

Project Narrative-Project C

Vendor should be an authorized reseller and installer, as installation will be needed. Vendor is also responsible for disposing of old modules. Vendor must be an APC certified engineer.

Mandatory Site Visit for Project C

Vendors wishing to submit bids for internal connections project C must attend one of two mandatory site visits. The first site visit will be held on January 4th, at 10:00 am. The second visit will be held on January 16th, at 1:30 pm. Vendors will meet at Raytown High School located at 6019 Blue Ridge Blvd., Raytown, MO 64133. Bids from vendors who did not attend either of the site visits will be disqualified.

Compatibility Requirement

UPS device must be a comparable unit to replace Liebert Nfinity 4-20kVA unit.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: For project C, the contractor must provide at least 3 references, otherwise their bid will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS ALL PROJECTS: There are two other documents associated with this IFCB available for download that lists the equipment to be maintained.

Basic Maintenance Project D – see Internal Connections request for Project A.

Basic Maintenance Project E – see Internal Connections request for Project B.

Basic Maintenance Project F – see Internal Connections request for Project C.

BMIC-Project G

Project Narrative-Project G

1 year Advantage Ultra Service Plan for In-Row RC.

BMIC-Project H

Project Narrative-Project H

1 year Advantage Ultra Service Plan for Symmetra PX 40kVA

BMIC-Project I

Project Narrative-Project I

We have (2) controllers- an active and a passive. Only one device is Erate eligible. Maintenance not due until 10/2019 with a co-term through 06/2024. The District would like the option of annual vs. 5 year.

BMIC-Project J

Please see attached document labeled Switch-Router Maintenance for project details.

DISQUALIFICATION FACTOR BMIC ALL PROJECTS: Service providers are required to bid the entire hardware project. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC ALL PROJECTS - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

RaytownRFPAttachments.zip

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For the 5 UPSs, does the District have a specific APC or Liebert Model in mind? For the 5 UPSs, what size VA rating is required? For the 32 x APC Symmetra LX UPSs, does the District have a specific APC model in mind? For the 32 x UPSs, does the District prefer a UPS that has hardwired output? For the 32 x UPSs, does the District require that the UPS outputs 120 V or just 208/240 Volt?

Answer:

Here is what we currently have at four locations, APC Symmetra LX 8kVA Scalable to 16kVA N+1 Rack-mount, 208/240V. Our units are currently 208 V. The unit at RH is Liebert Nfinity 4-20kVA unit. Info on both units should be available online. We do not have a current model in mind, we obviously want something comparable to what we currently have at all locations.

For the other question, we are only looking to refresh the 32 Battery Modules in our two Symmetra 80k units. This is the part number for the Infrustruxure Battery Module: SYBTU1-PLP.

Question deadline has been reached.