Tulsa Legacy Charter School

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 10, 2018

Bid Deadline : Sunday, Jan 20, 2019

Questions Due By : Wednesday, Dec 19, 2018

Applicant Address : Tulsa, OK 74125

IFCB ID : 190009107

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Internet Access – Applicant currently has 100Mb/20Mb bandwidth. Applicant will accept bids up to 5GB. Applicant is specifically requesting bids for their current 100Mb/20Mb bandwidth, 100Mb/50Mb, and bandwidths up to 500Mb/500Mb. Please include pricing for a leased router. The terminating address for this circuit is 105 E. 63^rd Street North, Tulsa, OK 74126; (918)794. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – Applicant currently has 100Mb/20Mb bandwidth. Applicant will accept bids up to 5GB. Applicant is specifically requesting bids for their current 100Mb/20Mb bandwidth, 100Mb/50Mb, and bandwidths up to 500Mb/500Mb. Please include pricing for a leased router. The terminating address for this circuit is 6001 N. Peoria Ave., Tulsa, OK 74126; (918)794. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internal Connections

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Tulsa Legacy- Lower	7	Data drops
Firewall Service and Components	Tulsa Legacy- Lower	1	Cisco Meraki or functional equivalent
UPS/Battery Backup	Tulsa Legacy- Lower	1	APC or functional equivalent
Wireless Access Points	Tulsa Legacy- Lower	25	Cisco Meraki or functional equivalent
Wireless Controller	Tulsa Legacy- Lower	1	Cisco Meraki or functional equivalent
Cabling	Tulsa Legacy- Upper	30	Data drops
Firewall Service and Components	Tulsa Legacy- Upper	1	Cisco Meraki or functional equivalent
Switches	Tulsa Legacy- Upper	1	Cisco Meraki 48-port or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance – see above internal connections request.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions5888.docx
C2COVERPAGE37.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Does School have an existing wireless controller or solution in place now? Does the school need cable for lower school for the AP? Would the school be willing to have a walkthrough for the cabling install and wireless install? Or could you provide a school plan and what type of walls and ceiling heights and type of ceiling are in place for the access points and cable installation? Does school want specific type of cable like brand anme, Cat5e,cat6, cat6a, Plenum or non plenum, structured cabling or non structured cabling?

Answer:

* Does School have an existing wireless controller or solution in place now?
>Tulsa Legacy Lower has a Cisco 5508 WLAN Controller
>Tulsa Legacy Upper has a Cisco AIR-CT2504-K9 WLAN Controller

* Does the school need cable for lower school for the AP?
>Cabling is needed for 7 new AP locations. Cat6 cabling exists for all other APs.

* Would the school be willing to have a walkthrough for the cabling install and wireless install?
> Walkthroughs will not be given.

* Or could you provide a school plan and what type of walls and ceiling heights and type of ceiling are in place for the access points and cable installation?
>All ceilings are lay-in acoustical tile ceilings between 8-10’ tall with a maximum cabling distance of 150’. All cabling should be run to a new Cat6 patch panel in the MDF, which is centally located. Spece exists in the rack for the patch panel.

* Does school want a specific type of cable like brand anme, Cat5e,cat6, cat6a, Plenum or non-plenum, structured cabling or non-structured cabling?
>Cat6, non-plenum cable should be used

- What form (rack mount or tower) UPS would you like? - Type of UPS? (Offline, Line interactive, or Double Conversion) - how many watts do you need? - run time?

Answer:

-What form (rack mount or tower) UPS would you like?
>Rack

-Type of UPS? (Offline, Line interactive, or Double Conversion)
>Ddouble-conversion on-line

-How many watts do you need?
>2200 VA or greater

-Runtime?
>10 min or greater

Question deadline has been reached.