Invitation For Competitive Bids (IFCB’s) 0
918.445.0048

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Brazos School for Inquiry & Creativity
IFCB Posted : Dec 3, 2018
Bid Deadline : Thursday, Jan 24, 2019

Questions Due By : Wednesday, Dec 19, 2018
Applicant Address : Bryan, TX 77802
IFCB ID : 190007813
IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
Services and Equipment Requested :
UPDATE 12/27/18 - Bid deadline has been extended to January 24, 2019.

UPDATE 12/19/18: Questions and answers from the site vists are below.

Is the school going to provide routers and switches for the leased circuits? Yes we are going to provide the routers and the model numbers are CISCO 2921

What term do you want on the bid for the leased circuits? 1 year term with the option to voluntarily renew for (5) additional one year terms.


Internet Access – Applicant currently has 100Mb bandwidth.  Applicant will accept bids up to 300Mb.  The terminating address for this circuit is 410 Bethel Ln. Suite 107 Bryan, TX, 77802; (979)268.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Leased Lit Fiber- 50Mb connection from Bryan Campus located at 410 Bethel Lane, Bryan, TX, 77802; (979)774; to Tidwell Campus located at 1055 W. Tidwell, Houston 77091; (713) 344. Please also include bids for 100Mb, 200Mb, and 300Mb bandwidths.
 
Internal Connections
 
Mandatory Site Visits
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on December 11th at 1pm at the Bryan Campus located at 410 Bethel Lane, Bryan, TX 77802. The second visit will be held on December 18th at 1pm at the Tidwell Campus located at 1055 W. Tidwell, Houston, TX 77091. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project A-Bryan Campus

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Bryan Campus
2
Cisco 24-ports PoE 370W min 10Gb F.O ports or functional equivalent
 
 
Project B-Tidwell Campus

Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Switches
Tidwell Campus
8
Cisco 24-ports PoE 370W min 10Gb F.O ports or functional equivalent
 
Compatibility Requirement

All requested equipment must be compatible with existing Cisco equipment.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.
Basic Maintenance of Internal Connections
 
Basic Maintenance Project A and Project B – see above Internal Connections request for Project A and Project B.
 
BASIC MAINTENANCE OF INTERNAL CONNECTIONS PROJECT C:  There is another document associated with this IFCB available for download that lists the equipment to be maintained. 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    
There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions89.docx
C2COVERPAGE26.pdf
BMICList.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Networking: • Are you are replacing the installed items for basic maintenance? If so, do you want direct replacements with respect to the 10G initiative? If not, what models & features do you need? • Do you need layer 3 functionality (routing switch)? • How many 10G ports are required per switch? • Will the switches be stacked? • What kind of 10G fiber transceivers (or standard) are needed – single mode, multimode, SR, LR, etc.? Security: • What type of firewalls does Brazos currently have in place today? Please provide brand and model#. • Brazos School requesting for a total of 6 firewalls, is this for 6 separate locations or 3 locations running a HA pair? • How many total devices will be behind each firewall? • What is the speed of the internet link at each of the location(s)? • Do you need VPN access? If so, please specify total number of VPN users and/or site-2-site VPN tunnels. • Do you plan on running any Next Generations security services(IPS, App Contorl, URL filtering, Anti-malware/Viruses) on these new firewalls? Please specify. • Do you need help with implementation services with these firewalls? UPS/Battery Backup: • What size UPS are you looking for – either what load (in watts) needed to support or what VA you require • What voltage you require (120v/208v/240v) • Rack mount or tower version? • Run time requirement – do you need battery packs? Installations and services: • For the Fiber cabling, are you asking for pre-manufactured fiber lengths and they will install them or do they want installation from partner? • For the existing Cisco ISR 3945, do you just want to copy and paste over the configuration to new Voice ISR or does the system need to be reconfigured? • For the replacement ASA5510, what features will need to be setup. (Firepower, sourcefire?) • For WAP’s, will you just be replacing existing AP’s or will new Ethernet cable need to be run? Will any AP’s require manlift? • For any equipment removal (ie. Old AP, switch, router, ) can it be removed and then left at a central location at school?

Answer:
 

Are you are replacing the installed items for basic maintenance?  The switches requested are to replace existing ones with C2 project

If so, do you want direct replacements with respect to the 10G initiative? 1 Gb X 24 Ethernet ports and 1 X 10 Gb port for F.O transceivers minimum.

If not, what models & features do you need? Cisco 24-ports PoE 370W min 10Gb F.O ports or functional equivalent to CISCO WS-C3750X-24P-L

ʉۢ Do you need layer 3 functionality (routing switch)? R.- Functionality to implement VLANs, functional equivalent to CISCO WS-C3750X-24P-L

• How many 10G ports are required per switch? Minimum of one to support SFP-10G-SR Transceiver

• Will the switches be stacked? Yes but don’t include the cable in the price

 â€¢ What kind of 10G fiber transceivers (or standard) are needed R.- Don’t include transceivers

– single mode, multimode, SR, LR, etc.?  R.- Don’t include transceivers

Security: • What type of firewalls does Brazos currently have in place today? R.- CISCO ASA5510

Please provide brand and model#. R.- CISCO ASA5510

• Brazos School requesting for a total of 6 firewalls, is this for 6 separate locations or 3 locations running a HA pair? R.- Brazos School is not requesting Firewalls

• How many total devices will be behind each firewall? NA

• What is the speed of the internet link at each of the location(s)? 100 Mb

• Do you need VPN access?  NA

 If so, please specify total number of VPN users and/or site-2-site VPN tunnels. NA

• Do you plan on running any Next Generations security services(IPS, App Contorl, URL filtering, Anti-malware/Viruses) on these new firewalls? NA

Please specify.

• Do you need help with implementation services with these firewalls? NA

 UPS/Battery Backup:

• What size UPS are you looking for R.- Brazos School is not requesting UPS

– either what load (in watts) needed to support or what VA you require NA

• What voltage you require (120v/208v/240v) • Rack mount or tower version? • Run time requirement NA

– do you need battery packs? NA

 Installations and services:

• For the Fiber cabling, are you asking for pre-manufactured fiber lengths and they will install them or do they want installation from partner? R.- Brazos School is not requesting Fiber Cabling

• For the existing Cisco ISR 3945, do you just want to copy and paste over the configuration to new Voice ISR or does the system need to be reconfigured? R.- Brazos School is not requesting a Cisco ISR 3945.  Please include price for implementation and configuration for the requested switches.

 

• For the replacement ASA5510, R.- Brazos School is not requesting a replacement ASA5510.

what features will need to be setup. (Firepower, sourcefire?) NA

• For WAP’s, will you just be replacing existing AP’s R.- Brazos School is not requesting a WAP

or will new Ethernet cable need to be run? NA

Will any AP’s require manlift? NA

• For any equipment removal (ie. Old AP, switch, router, ) can it be removed and then left at a central location at school? YES

When will access to the building be available? What kind of ceiling is in the building? Is the site residential or commercial? Is it a shared Telco room?

Answer:
 

Question: When will access to the building be available?  To install the fiber for WAN and Internet circuits the access to the building will be available after July 2019 7:00 to 5:00 PM

 

 

What kind of ceiling is in the building? Attic

 

 

 

Is the site residential or commercial? Commercial

 

Is it a shared Telco room? No




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