All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Ashdown School District
IFCB Posted : Nov 13, 2018
Bid Deadline : Friday, Jan 4, 2019

Questions Due By : Saturday, Dec 1, 2018
Applicant Address : Ashdown, AR 71822
IFCB ID : 190005202

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 

Services and Equipment Requested :
Internal Connections
 
Project Narrative
 
Installation, configuration, and activation will be needed on all Cat6 cabling, wireless access points, wireless controllers and switches. We may have up to 4 wireless controllers, depending on the solution proposed. We would rather have one controller that will separate access points by campus if possible.
 
Voluntary Site Visit
 
Vendors wishing to bid on internal connections can attend a voluntary site visit one day November 29th, or November 30th beginning at 9am. Vendors will meet at the District Administration Building located at 751 Rankin Street, Ashdown, AR 71822. Vendors should check in with David Billingsley.
 
Type of Equipment
School Name
Number of Devices Vendor Should Bid
 
Preferred Make/Manufacturer
Cabling
Ashdown High
55
Cat6E drops for wireless access points
Switches
Ashdown High
2
Aruba 2920 48-port or functional equivalent
Wireless Access Points
Ashdown High
55
Aruba 315/305 or functional equivalent.
Wireless Controller
Ashdown High
1
Cloud Based
Cabling
Ashdown Junior High
45
Cat6E drops for wireless access points
Switches
Ashdown Junior High
1
Aruba 2920 48-port or functional equivalent
Wireless Access Points
Ashdown Junior High
45
Aruba 315/305 or functional equivalent.
Wireless Controller
Ashdown Junior High
1
Cloud Based
Cabling
Henderson Intermediate
35
Cat6E drops for wireless access points
Switches
Henderson Intermediate
1
Aruba 2920 48-port or functional equivalent
Wireless Access Points
Henderson Intermediate
35
Aruba 315/305 or functional equivalent.
Wireless Controller
Henderson Intermediate
1
Cloud Based
Cabling
C.D Franks Elementary
30
Cat6E drops for wireless access points
Switches
Ashdown Elementary
2
Aruba 2920 48-port or functional equivalent
Wireless Access Points
Ashdown Elementary
65
Aruba 315/305 or functional equivalent.
Wireless Controller
Ashdown Elementary
1
Cloud Based
 
 
Compatibility Requirement

All requested equipment must be compatible with existing Aruba equipment, and be 802.11ac compatible.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
Basic Maintenance – see above internal connections request.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions3171.docx
C2COVERPAGE9364.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1) Are all campuses networked together via fiber for unified visibility? 2) Do you have an available virtual server resource for a virtual controller license? 3) When you say cloud controller for the AP's are you referring to a subscription based cloud management tool to unify the wireless campuses. 4) CD Franks only has 30 drops listed but no switches or AP's and Ashdown Elementary has no cabling requested for the hardware. Is this bid missing those line items or are we do assume we are using existing switches/aps in CD Franks and non required to cable anything at Ashdown elementart? 5) What is the time line of the project as far as expected completion date. Will we be able to work during standard business hours?

Answer:
 

 1) Are all campuses networked together via fiber for unified visibility?  yes we have ATT leased 1g fiber between each campus 

 

2) Do you have an available virtual server resource for a virtual controller license? no we do not have virtual environments available.  Controllers will need to either be a physical box or a cloud based controller.

 

3) When you say cloud controller for the AP's are you referring to a subscription based cloud management tool to unify the wireless campuses.  I would prefer to not have reoccurring costs for cloud management unless I lose necessary features by not having subscription based management software or have limitations to number of ap's on free licensing.

 

4) CD Franks only has 30 drops listed but no switches or AP's and Ashdown Elementary has no cabling requested for the hardware. Is this bid missing those line items or are we do assume we are using existing switches/aps in CD Franks and non required to cable anything at Ashdown elementart? 

CD Franks building is on the Ashdown Elementary campus.  The district ran new cat6 wiring in the rest of the elementary last summer during a remodel project.  The CD Franks building was not cabled during this construction so we are wanting it cabled but not the rest of the campus.  The Ashdown elementary AP and switch counts will cover the CD Franks building's needs.

 

 

5) What is the time line of the project as far as expected completion date. Will we be able to work during standard business hours?  

I would prefer this project to be completed during the Summer of 2019 dependent on local funding for the overall project.  However we are open to working during normal business hours if necessary as long as it does not disrupt normal classroom activities.