Lebanon School District R3

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 11, 2018

Bid Deadline : Monday, Oct 22, 2018

Questions Due By : Thursday, Sep 20, 2018

Applicant Address : Lebanon, MO 65536

IFCB ID : 190000727

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

CATEGORY ONE

WAN Connections – daisy chained; The starting point is 777 Brice, and then to 500 N Adams Ave, 301 Hoover, 901 Maple Lane, 695 Millcreek road, 1200 Clark Ave, 1310 East Route 66, 1015 N Jefferson, 757 Brice, and then back to 777 Brice. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. Lit Fiber please provide bids for 10GB bandwidth; Dark Fiber please provide pricing for 6 strands.

Internet Access – This is a new connection. Applicant is requesting a minimum of 1GB bandwidth and will consider bids up to 5GB bandwidth. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. The terminating address for this circuit is 2700 Buzz Pride Drive, Lebanon, MO 65536; (471) 532.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO

Internal Connections (IC) – There are two separate projects, Project A and Project B, see below charts

INTERNAL CONNECTIONS: PROJECT A - SWITCHES & LICENSE RENEWALS
SCHOOL	Type of Equipment	Qty	Make/Manufacturer
Esther ES	Switch licensing	1	Cisco licensing to renew and extend (1) MS22/MS42 switch
Maplecrest	Switch licensing	1	Cisco licensing to renew and extend (1) MS22/MS42 switch
Maplecrest	Switches	10	Cisco Catalyst 2960X-48FPD-L or functional equivalent
Boswell	Switch licensing	1	Cisco licensing to renew and extend (1) MS22/MS42 switch
Boswell	Switch licensing	1	Cisco licensing to renew and extend (1) MS220-8p switch
Lebanon MS	Switch licensing	1	Cisco licensing to renew and extend (1) MS320-48LP switch
Lebanon MS	Switch licensing	4	Cisco licensing to renew and extend (4) MS320-24P switches
Lebanon HS	Switch licensing	4	Cisco licensing to renew and extend (4) MS22/MS42 switches
Lebanon HS	Switch licensing	2	Cisco licensing to renew and extend (2) MS220-8p switches
INTERNAL CONNECTIONS: PROJECT B - ACCESS POINTS LICENSE RENEWALS
SCHOOL	Type of Equipment	Qty	Make/Manufacturer
Esther ES	AP licensing	50	Meraki licensing to renew and extend an add'l 5 years
Maplecrest	AP licensing	46	Meraki licensing to renew and extend an add'l 5 years
Boswell	AP licensing	50	Meraki licensing to renew and extend an add'l 5 years
Lebanon MS	AP licensing	93	Meraki licensing to renew and extend an add'l 5 years
Lebanon HS	AP licensing	111	Meraki licensing to renew and extend an add'l 5 years

COMPATIBILITY REQUIREMENT: All wireless access points need to be compatible with Meraki cloud controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections (BMIC) – There are two separate projects, Project A and Project B, see above “Internal Connections” Project A and Project B charts

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions46.docx
LebanonC2COVERPAGE72.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you provide the model number(s) of the MS22/MS42 switches that you are looking for license renewals for? How long are you looking to extend the licensing? 1YR, 3YR or 5YR?

Answer:

We have two different model numbers: MS22P (qty5) and MS42P (qty 2).

We would like to have 5 year licenses.

Would the client be willing to accept a bid for the Aruba wired or wireless solution in a total refresh of the network?

Answer:

We do require that All wireless access points need to be compatible with our Meraki cloud controller.

How many ports on the MS22P and MS42P switches?

Answer:

MS22P has 24 and MS42P has 48

Question deadline has been reached.