Neosho School District R5

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 8, 2018

Bid Deadline : Sunday, Nov 18, 2018

Questions Due By : Wednesday, Oct 24, 2018

Applicant Address : Neosho, MO 64850

IFCB ID : 190002191

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 10/16/18 11:00AM - The address below for internet at 12350 Kodiak Road is incorrect and has been updated. The address should be 12350 Norway Road, 64850 at Carver ES.

UPDATE: 10/9/18 11:03AM- A document stating the internal connections request has been added. The previous table was not displaying correctly. Please view the attachement for more information.

Internet Access – Minimum 1Gbps bandwidth, maximum 5Gbps bandwidth. Please also include pricing for a leased router. The terminating address for this circuit is 511 S. Neosho Blvd., Neosho, MO 64850. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – Minimum 1Gbps bandwidth, maximum 5Gbps bandwidth. Please also include pricing for a leased router. The terminating address for this circuit is 12350 Norway Road, Neosho, MO 64850. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internet Access – DSL 75Mb/10Mb bandwidth. Please also include bids for a leased router. The terminating address for this circuit is 418 Fairground Road, Neosho, MO 64850. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internal Connections

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Voluntary Site Visit

Vendors wishing to bid on internal connections can attend a voluntary site visit one day October 17th, or October 23rd beginning at 9am. Vendors will meet at 418 Fairground Road, Neosho, MO 64850. Vendors will check in with Scott Harris.

Compatibility Requirement

Wireless access points must be compatible with existing Aruba WAPs and controllers. Current networking environment is Juniper switches and Palo Alto firewalls.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections – see above internal connections request attachment.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions5781.docx
C2COVERPAGE10054.pdf
InternalConnectionsRequest.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is the client accepting separate bids for each portion (wired, wireless, ups, cabling) or does the bid have to be all-inclusive?

Answer:
The C2 bid should be all inclusive and include all C2 items requested.

do I need to include install labor of all the C2 equipment?

Answer:

No. We will install these items ourselves.

Can you please confirm the 12350 Kodiak Rd. address for the terminating address for the 5G internet connection. I don't see that address listed as any of the school locations.

Answer:
The address should be 12350 Norway Road for Carver ES.

Just confirming on the ISP service that there are only 3 locations looking for service. 1 Circuit per location.

Answer:
That is correct.

Can you provide a list of the equipment that will be supported by each UPS? What is the preferred runtime? Do they need to have network/management cards?

Answer:

A typical running situation in each cabinet would be no more than 4 POE switches with a typical runtime of no more than 15 minutes expected. In just about any MDF/IDF in any of our facilities we would ONLY be running switches. However, in our core locations, we would run many different varieties of equipment: switches, firewalls, WIFI controllers, server arrays, SANS, etc... Our expected runtime in any of the core closets is 30 minutes. We do not require network/management cards for any of the requested UPSs.

How many students are covered by the firewalls? Do you have Google Suite accounts? Are you hosting internal e-mail? Do you host web services or applications internally? Any other requirements like SSL deep packet inspection or UTM services?

Answer:
We have approximately 4700 students, all with devices. They all have Google accounts including ALL staff for a total of about 5400 accounts. We do not host email and our only web services are redirects and local needs. I don't believe we have other firewall needs.

Are the 2 requested UPS at Carver going in a typical IDF or at the Core?

Answer:
These would be in a typical IDF.

Question deadline has been reached.