St Joseph School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 8, 2018

Bid Deadline : Sunday, Nov 18, 2018

Questions Due By : Wednesday, Oct 24, 2018

Applicant Address : Saint Joseph, MO 64501

IFCB ID : 190002156

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 10/24: Walkthrough Q&As and a picture of the Data Center battery backup have been added.

UPDATE 10/19/18: Q&As from the walkthrough have been added (including a URL to the pictures of the closets). A spreadsheet with addtional rack and UPS information has also been added.
UPDATE 10/16/18: A document detailing the Battery backups has been added as an attachment.
UPDATE 10/9/18: A document detailing the number of switches (UPS load) per closet has been added as an attachment.

Internet Access – Minimum 1Gb bandwidth, maximum 3Gb bandwidth. Please provide bids for 1.5Gb, 2Gb, and 2.5Gb bandwidths. Please include pricing for a leased router. Please only bid for symmetrical connection. Please identify if you own all of the circuit, or if you have to lease the last mile from another provider. Please provide 1, 3, and 5 year terms. ISP must provide NetFlow or functional equivalent monitoring software for us to use to monitor usage. Please provide at least two public IP addresses. The terminating address for this circuit is 2602 Edmond St., St. Joseph, MO 64501. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – Minimum 1Gb bandwidth, maximum 3Gb bandwidth. Please provide bids for 1.5Gb, 2Gb, and 2.5Gb bandwidths. Please include pricing for a leased router. Please only bid for symmetrical connection. Please identify if you own all of the circuit, or if you have to lease the last mile from another provider. Please provide 1, 3, and 5 year terms. ISP must provide NetFlow or functional equivalent monitoring software for us to use to monitor usage. Please provide at least two public IP addresses. The terminating address for this circuit is 3401 Renick, St. Joseph, MO 64507. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internal Connections

Project Narrative

For this project, we are wanting to install new, managed UPS devices in each of our network closets. Three of our sites will require the installation of a rack. We also would like to install a new, managed UPS device for our data center. The amounts listed in the tables above are estimates of the number of UPSs we will need. We would like the removal of old UPS and installation of new UPS devices and racks. We want to keep old batteries from old UPS. UPS devices must be network-managed devices. Winning vendor will be required to test all devices installed to ensure they are working properly before the project is completed. Installation needs to be scheduled during the summer months.

Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on October 18th, beginning at 10am. The second visit will be held on October 23rd, at 1pm. Vendors will meet at 3401 Renick, St. Joseph, MO 64507, and will go out to several buildings from there. Bids from vendors who did not attend either of the site visits will be disqualified.

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
UPS/Battery Backup	Benton High School	6	Tripplite or functional equivalent
UPS/Battery Backup	Bode Middle School	4	Tripplite or functional equivalent
UPS/Battery Backup	Central High School	8	Tripplite or functional equivalent
UPS/Battery Backup	Coleman Elementary	2	Tripplite or functional equivalent
Racks	Edison Elementary	1	No Preference
UPS/Battery Backup	Edison Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Ellison Elementary	2	Tripplite or functional equivalent
UPS/Battery Backup	Field Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Hosea Elementary	2	Tripplite or functional equivalent
UPS/Battery Backup	Hyde Elementary	2	Tripplite or functional equivalent
UPS/Battery Backup	Lafayette High School	4	Tripplite or functional equivalent
UPS/Battery Backup	Lindberg Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Mark Twain Elementary	2	Tripplite or functional equivalent
UPS/Battery Backup	Parkway Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Pershing Elementary	2	Tripplite or functional equivalent
Racks	Pickett Elementary	1	No Preference
UPS/Battery Backup	Pickett Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Robidoux Middle School	4	Tripplite or functional equivalent
UPS/Battery Backup	Skaith Elementary	4	Tripplite or functional equivalent
UPS/Battery Backup	Spring Garden Middle School	4	Tripplite or functional equivalent
Racks	Truman Middle School	1	No Preference
UPS/Battery Backup	Truman Middle School	6	Tripplite or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Managed Internal Broadband Services – see above internal connections request.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions96.docx
C2COVERPAGE83.pdf
SJSDSwitchInfoforUPSs.pdf
BatteryBackupInfo.xlsx
StJosephWalkthroughQuestionsandAnswers.docx
UPSandRackSpreadsheet.xlsx
WalkthroughQ.docx
DataCenterBatteryBackup.jpg

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Would the vendor need to remove and dispose of the old UPS, or just remove the UPS from the rack?

Answer:

We would like the vendor to remove and dispose of the UPS, but leave the battery from the UPS for us to recycle.

In our experience, the best way to spec out UPSs is to have a strong understanding of the maximum wattage draw / load per UPS vs the desired up time. Will the district provide a list of equipment being placed in each rack that needs to be supported by the UPS? If not will we be allowed to visit each closet during the walk through?

Answer:
We have uploaded a document to the IFCB regarding switches per closet. They are all Extreme Summit X440-G2-48p switches. At 100% the load is 960 watts, but we are wanting it to be 70%. See the UPS attachment on the IFCB for counts.

Does each location in need of UPSs have the appropriate means to receive such equipment via UPS or Fedex?

Answer:

Could we get some clarification on this question? Are you asking if there is a loading dock at each building? If so, then no, there is not a loading dock at each location. Some locations do have a loading dock, but not all.

Can we get a breakdown of how many AP's are in each closet in each building? The spreadsheet looks like it shows a total number AP's per building but not broken down by closet.

Answer:

We are wanting to bid this project with the future in mind, so we are wanting to get UPSs that will support all switches in each network closet at 70% capacity rather than just the current APs for each network closet. We don’t feel providing this information would be beneficial to the process.

What is your current electrical infrastructure in each one of your buildings?

Answer:
We are unsure of the electrical infrastructure of each network closet. Most of our closets/racks could accommodate multiple lower voltage units.

Based on the answer about wanting to have a 70% load, this would require some of the UPS' to be high-voltage. Are you open to have your electrician re-wire for high-voltage? o If not, are you going to have the available circuits (1 per UPS) and rack space (2U per rack) in order to accommodate multiple, low-voltage UPS per closet?

Answer:

We are not open to re-wiring for high voltage. We are working with our district electricians regarding the possibility of adding low-voltage circuits where needed and are awaiting additional information from them. Rack space is not a problem.

In reference to the first question and answer. How many old UPS's would we be removing and disposing of? What locations are these old UPS's located at? And how many batteries would we be removing from the said UPS's?

Answer:
Each of the UPS units we currently have contain four batteries each that would need to be removed. I am attaching a spreadsheet that shows how many UPS units we currently have and their locations. If the spreadsheet shows a number of UPS units in a location and the notes column states “also one for security system” or something similar, that means there are some to be removed (Column C) and one that will NOT be removed (Notes column).

How long do you anticipate the Mandatory Site Visit to last?

Answer:
Approximately 3 hours.

Do the UPSs require a management card installed, as well as software to access the management console?

Answer:
yes, please bid the network card and software with line item pricing so we can remove the ineligible items

Question deadline has been reached.