Invitation For Competitive Bids (IFCB’s) 0
918.445.0048

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school University City School District
IFCB Posted : Oct 5, 2018
Bid Deadline : Monday, Nov 19, 2018

Questions Due By : Saturday, Oct 20, 2018
Applicant Address : University City, MO 63130
IFCB ID : 190002106
IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
Services and Equipment Requested :
Modulating Equipment – The district needs modulating equipment at five locations: 5 x 48 port switches and 10 x SFP modules for each location.  A total of 25 48 port switches and 50 SFP modules is requested.
 
CATEGORY TWO

VOLUNTARY SITE VISITS
Vendors wishing to submit bids for category two projects may attend one of two voluntary site visits. The site visits will be held on October 15, 2018, and October 19, 2018. Both will begin at 8:30am CST. Vendors will meet at 8136 Groby Avenue, University City, MO 63130.
Internal Connections (IC) – see below chart. This is a single project.  Please include separate pricing for installation, activation, and/or initial configuration. 
 
INTERNAL CONNECTIONS - UNIVERSITY CITY
SCHOOL
Type of Equipment
Qty
Make/Manufacturer
Flynn Park
Cabling drops
10
no preference
Flynn Park
Switches
10
Dell 48 port or functional equivalent
Flynn Park
UPS/Battery backup
3
no preference
Flynn Park
WAPs
10
no preference
Jackson Park
Cabling drops
10
no preference
Jackson Park
Switches
10
Dell 48 port or functional equivalent
Jackson Park
UPS/Battery backup
3
no preference
Jackson Park
WAPs
10
no preference
Pershing ES
Cabling drops
10
no preference
Pershing ES
Switches
10
Dell 48 port or functional equivalent
Pershing ES
UPS/Battery backup
3
no preference
Pershing ES
WAPs
10
no preference
Barbara Jordan
Cabling drops
10
no preference
Barbara Jordan
Switches
10
Dell 48 port or functional equivalent
Barbara Jordan
UPS/Battery backup
3
no preference
Barbara Jordan
WAPs
10
no preference
Julia Goldstein
Cabling drops
10
no preference
Julia Goldstein
Switches
10
Dell 48 port or functional equivalent
Julia Goldstein
UPS/Battery backup
3
no preference
Julia Goldstein
WAPs
10
no preference
Brittany Woods
Cabling drops
15
no preference
Brittany Woods
WAPs
10
no preference
High School
Cabling drops
15
no preference
High School
WAPs
10
no preference
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” chart
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions40.docx
UniversityCityC2CoverPage.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What are you requirements for wireless? Is this a complete wireless refresh or are you adding on to existing infrastructure? Are you willing to explore other vendors for switching?

Answer:
 We are adding to current wireless, and we are open to other vendors that work with our current switching. 

What is University City currently using for wireless?

Answer:
 

We have ubiquity access points.

With ubiquity being the incumbent, what factors are you considering for other vendors?

Answer:
 Primarily cost and durability of product. 

Where will the access points be placed? How many clients per AP?

Answer:
 

The list of locations is on the RFP, and the list of locations is primarily classrooms with 30 clients per AP (on average)

How are we splitting up the switches for UPS coverage? Will the switches be fully populated? Will the switches have dual power supplies? What type of outlet do you have available in each environment for the UPS to plug into? Do you want remote/network manageability? How much runtime on the UPS are you looking for? Will the UPSs mount in 2 post or 4 post racks?

Answer:
 We will go with 3 switches to one UPS and 2 switches to the other. We will have space on the switches to grow into. We may have some switches with one power supply and some with dual based on cost. 110 outlets on two different circuits. Yes on remove management. 90 minute runtime. Four post. racks

1. Can you provide the floor plans for the four (4) Elementary schools? a. Identify on the drawings the location of the MDFs / IDFs b. Identify the location of the existing APs c. Identify any existing “code compliant” / established cable pathways if any. 2. Identify the make / model of the existing APs. I am assuming the current APs are all PoE. 3. Can you send pics of the existing MDFs / IDFs? 4. Is your goal 100% wireless coverage of the internal areas of each school? If not, please identify any areas where wireless coverage is optional or not needed.

Answer:
 

Question 1: That information is not available at this time, but we are trying to generate it. If it is available, we will post an update to the IFCB next week.

Question 2: Ubiquity Pro all POE

Question 3: That information is not available at this time, but we are trying to generate it. If it is available, we will post an update to the IFCB next week.

Question 4: We are hoping to get to 100%. We don't believe that this project will complete this, but it is a long-term goal. 

1. Can you provide the floor plans for the four (4) Elementary schools? a. Identify on the drawings the location of the MDFs / IDFs b. Identify the location of the existing APs c. Identify any existing “code compliant” / established cable pathways if any. 2. Identify the make / model of the existing APs. I am assuming the current APs are all PoE. 3. Can you send pics of the existing MDFs / IDFs? 4. Is your goal 100% wireless coverage of the internal areas of each school? If not, please identify any areas where wireless coverage is optional or not needed.

Answer:
 

Question 1: That information is not available at this time, but we are trying to generate it. If it is available, we will post an update to the IFCB next week.

Question 2: Ubiquity Pro all POE

Question 3: That information is not available at this time, but we are trying to generate it. If it is available, we will post an update to the IFCB next week.

Question 4: We are hoping to get to 100%. We don't believe that this project will complete this, but it is a long-term goal. 

What Model Access Points are you currently using and what would be the newest model you are looking to upgrade to for ubiquity so we can know an equivalent model.

Answer:
 

The lastest access point that we installed was: Ubiquiti Networks Unifi 802.11ac Dual-Radio PRO Access Point (UAP-AC-PRO-US) We would like this or better (of course, bids for functionally equivalent equipment will be accepted). 

1. Are you using CAT6 Plenum Cable for your AP’s? 2. What is the average distance that is required for your new cabling Runs (supporting your AP’s)? 3. Would you like us to standardize cable run lengths as a not to exceed length of 150 or 200 Ft? 4. Do you MDF’s/IDF’s have open Patch Panel ports to support your new Cables runs/AP’s? 5. Do you have floor plans or heat maps for the schools receiving AP’s? 6. Is the Customer needing a Wireless Assessment to be preformed? To show best coverage and placement of AP’s for their Campuses? 7. Do the switches need 1G or 10G uplinks? Do they need POE? If so, just POE or full POE+? 8. Do you need stacking modules for the switches? 9. Do you want the SFP's to be 1G or 10G? Do you need multimode or singlemode? 10. On the RFP 50 switches and 70 WAP's are requested. But under Category 1, a qty of 25, 48 port switches and a qty of 50 SFP's are listed. Can you confirm the quantities needed?

Answer:
 

Question: 1. Are you using CAT6 Plenum Cable for your AP’s?

YES

 2. What is the average distance that is required for your new cabling Runs (supporting your AP’s)?

150 ft.

 3. Would you like us to standardize cable run lengths as a not to exceed length of 150 or 200 Ft? 

Yes, not to exceed 150 feet

4. Do you MDF’s/IDF’s have open Patch Panel ports to support your new Cables runs/AP’s? 

YES

5. Do you have floor plans or heat maps for the schools receiving AP’s? 

HERE ARE THE FLOOR PLANS THAT WE ARE PROVIDING FOR ALL... https://drive.google.com/open?id=0B9i4UUQbsapwN1BlczM4SGRndms

6. Is the Customer needing a Wireless Assessment to be preformed? To show best coverage and placement of AP’s for their Campuses?

NO

 7. Do the switches need 1G or 10G uplinks?

1G

Do they need POE? If so, just POE or full POE+? 

Yes, POE, prefer full POE+

8. Do you need stacking modules for the switches? 

No, not as a part of this bid.

9. Do you want the SFP's to be 1G or 10G? Do you need multimode or singlemode? 

1G multimode

10. On the RFP 50 switches and 70 WAP's are requested. But under Category 1, a qty of 25, 48 port switches and a qty of 50 SFP's are listed. Can you confirm the quantities needed?

We do have different totals based upon our Category One and Category Two needs. You should bid these separately (bid the Cat 1 switch project separately from the Cat 2 switch project). These are our maximize needs. Final quantities will be determined based on final budget availability




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