Healdton ISD 55 | 190001675

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Healdton ISD 55

IFCB Posted : Sep 28, 2018

Bid Deadline : Tuesday, Nov 13, 2018

Questions Due By : Tuesday, Oct 16, 2018

Applicant Address : Healdton, OK 73438

IFCB ID : 190001675

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 10/16/18 2:30PM - Q&A from the walkthrough below, #1 is answered incorrectly. This is the correct answer: It is single mode incoming to each building, but multi when it hands off to other switches within the buildings.

UPDATE 10/16/18 - THE 28 DAY CLOCK HAS BEEN RESTARTED. THE NEW DEADLINE IS 11/13/18.

UPDATE 10-9-18: Q&As from the walkthrough are below

1. Is the fiber single-mode or multi-mode?

Answer: Single-mode fiber

2. Do you want installation?

Answer: Yes

Internal Connections

Project Narrative

The district is upgrading internal components to handle increased bandwidth for internet and WAN connections.

Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on October 9th, and the second visit will be held on October 15th, both will be 9am-11:30am. Vendors will meet at Healdton High School located at 2763 Texas St., Healdton, OK 73438. Vendors will check in with Christi Blakemore. Bids from vendors who did not attend either of the site visits will be disqualified.

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Healdton High School	7	HP Procurve 10Gb fiber GBICs or functional equivalent
Switches	Healdton High School	1	HP Procurve 24-port POE BG Managed switch or functional equivalent
Switches	Healdton High School	3	HP Procurve 48-port POE BG Managed switch or functional equivalent

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Healdton Middle School	3	HP Procurve 10Gb fiber GBICs or functional equivalent
Switches	Healdton Middle School	1	HP Procurve 24-port POE BG Managed switch or functional equivalent
Switches	Healdton Middle School	1	HP Procurve 48-port POE BG Managed switch or functional equivalent

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Healdton Elementary	3	HP Procurve 10Gb fiber GBICs or functional equivalent
Switches	Healdton Elementary	2	HP Procurve 48-port POE BG Managed switch or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance of Internal Connections (BMIC) - See above “Internal Connections”

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions2380.docx
C2COVERPAGE36.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

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