Westside School District 40

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 25, 2018

Bid Deadline : Friday, Nov 9, 2018

Questions Due By : Friday, Oct 5, 2018

Applicant Address : Hartman, AR 72840

IFCB ID : 190001337

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified

Services and Equipment Requested :

UPDATE 9/25/18 - C2 Bidding Instructions are now available to download.

CATEGORY ONE

Project A

Self-Provisioned Fiber Connection –2 connections needed. One from ES, 193 School Street, Hartman 72840 to HS, 1535 Rabbit Hill Road, Hartman, AR 72840 and one from ES, 193 School Street, Hartman 72840 to IT building, 122 Thompson St, Hartman 72840.

Winning bidder will need to provide the following:

The route mapped in either a .kmz or .json file.

Aerial portion of fiber build:

1.      What is the average cost of the fiber material per foot? (E.g. cost of actual fiber cables.)
2.      What is the average cost of the Fiber placement per foot?
3.      What is the average cost of the structure material per foot? (e.g. cost of conduit, splicing, make ready pole attachment, etc.)
4.      What is the average cost of the structure placement per foot?

Buried with Conduit (underground)

Project B

Leased Wide Area Network Circuit – 2 x 1 to 10 GB connection any delivery type. Dark fiber bidders should bid 2 strands of fiber. Lit leased fiber bidders should bid 1 GB and 10 GB. One connection runs from the High School, 1535 Rabbit Hill Road, Hartman, AR 72840 to the Elementary School, 193 School Street, Hartman, AR 72840. The other runs from ES, 193 School Street, Hartman 72840 to the new Technology Building, 122 Thompson St, Hartman 72840. There is a map available to download.

VOLUNTARY SITE VISIT – Leased Fiber and Self Provisioned Fiber between ES & HS campuses

Vendors wishing to submit bids for Category One Leased Lit Fiber and Self Provisioned Fiber may attend a voluntary site visit on October 4, 2018, at 2PM CST at the Elementary Office, 193 School Street, Hartman, AR 72840.

VOLUNTARY SITE VISIT – Leased Fiber and Self Provisioned Fiber between ES campus & IT building

Vendors wishing to submit bids for Category One Self Provisioned Fiber may attend a voluntary site visit on October 4, 2018, at 1PM CST at the Elementary Office, 193 School Street, Hartman, AR 72840.

CATEGORY TWO

Internal Connections (IC) – see below chart.

Applicant does not need any installation nor activation but they are requesting that vendors provide separate pricing for configuration on all 29 switches after the install.

INTERNAL CONNECTIONS: PROJECT A - SWITCHES, GBICS, TWINAX CABLES
SCHOOL	Type of Equipment	Qty	Make/Manufacturer
High School	Antennas, components	12	Ubiquiti single mode fiber GBIC or functional equivalent
High School	Cabling	10	Twinax or functional equivalent
High School	Switches	15	Ubiquiti Unifi or functional equivalent
High School	Switches	3	Ubiquiti Unifi fiber or functional equivalent
Elem School	Antennas, components	8	Ubiquiti single mode fiber GBIC or functional equivalent
Elem School	Cabling	8	Twinax or functional equivalent
Elem School	Switches	9	Ubiquiti Unifi or functional equivalent
Elem School	Switches	2	Ubiquiti Unifi fiber or functional equivalent

INTERNAL CONNECTIONS: PROJECT B - IN GROUND FIBER INSTALLATION AT HIGH SCHOOL
HS	1 - Approx. 1,000 feet		1 single mode fiber run from the Admin building to the field house
HS	3 – approx. 300 ft., 400 ft. and 600 ft.		3 single mode fiber runs to each IDF in the HS main building
HS	1 – Approx. 900 ft.		1 single mode fiber run from the Admin to the Agri. building
			All runs should terminate at the IDFs.

COMPATIBILITY REQUIREMENT

The 15 High School switches and 9 Elementary School switches should be 48 port gigabit POE+ that can deliver at least 500 watts of power and have 2 or more SFP+ ports. The 3 fiber switches at the High School and 2 fiber switches at the Elementary School should have at least eight 10Gb SFP+ ports. All switches must be manageable with current Unifi network controller.

The GBICs should be SFP+ rated for 10Gb using 1310nm wavelengths and a double LC connector.

All Twinax cables should be SFP+, 10Gb, rated to work with Ubiquiti switches, and be 1 meter long.

VOLUNTARY SITE VISIT – Project B Fiber Installation at HS

Vendors wishing to submit bids for the Project B - Category Two ground fiber installation at the High School may attend a voluntary site visit on October 4, 2018, at 9AM CST at the Westside HS Admin Building, 1535 Rabbit Hill Road, Hartman, AR 72840.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” charts.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

SingleModeFiberrunFromESCampustoNIF.JPG
WestsideC2COVERPAGE.pdf
2019C2BiddingInstructions65.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For the five fiber installations at the High School, how many strands of single-mode fiber need to be in each cable? Also, please verify that all strands must be terminated and tested? Lastly, will the termination units at each location need to be rack mount or wall mount? Thank you!

Answer:

Each fiber run will need a minimum of 1 pair of strands. All strands must be terminated in the racks and tested for signal loss.

If the District is self-installing the switches with an option for programming, what BMIC is needed? Please explain or provide direction if we need to provide a zero-cost on our C2 Coverpage. Thank you!

Answer:

The BMIC is for a 1 year service contract on the new switches.

BTW: A question was asked during the walkthrough whether or not there is buried conduit between the Agri building and the Fieldhouse at the HS. There is buried conduit with the current fiber in it.

Question deadline has been reached.