Riverside Community School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 19, 2018

Bid Deadline : Tuesday, Oct 30, 2018

Questions Due By : Friday, Sep 28, 2018

Applicant Address : Carson, IA 51525

IFCB ID : 190001056

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 10/1/2018: Floor plans have been added. These are old floor plans, please ignore the currently marked locations of the APs. The 300 ft cabling was previously requested as a Cat 5 run. That was incorrect, it is actually a 300 foot fiber run.

CATEGORY ONE

Internet Access – Applicant currently has 400Mb bandwidth and is considering upgrading up to 800Mb bandwidth. Applicant is specifically requesting bids for 500Mb, 600Mb, 700Mb, and 800Mb bandwidths. The terminating address for this circuit is 18997 Hwy 59, Oakland, IA 51560; (712) 484.

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Circuit – From 18997 Hwy 59, Oakland, 51560 to 24997 Hwy 92, Council Bluff, IA 51502. Minimum 400Mb bandwidth, maximum 800Mb bandwidth. Applicant is specifically requesting bids in 100Mb increments.

CATEGORY TWO

Internal Connections (IC) – see below chart; there are three separate projects. Please include separate pricing for installation, activation, and/or initial configuration for each project.

Project A – Cabling @ MS & HS

Middle School – 30 CAT6A drops

Elementary School – 300 ft FIBER run

Project B – Switches @ ES

Elementary School – 2 Cisco Meraki switches with 5 year licenses or functional equivalent

Project C – WAPs @ ES

Elementary School – 2 Cisco Meraki WAPs with 5 year licenses or functional equivalent

COMPATIBILITY REQUIREMENT Project B and Project C: All switches and WAPs must be compatible with all existing Cisco Meraki switches and access points.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” Project A, Project B, and Project C

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions7482.docx
RiversideC2CoverPage.pdf
RiversideIntermediateSchoolFloorPlanOLD1516AccessPoints.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Project A o Can you provide us a map showing the 30 cable locations at the Middle School and any other information about length and number of associated closets? o Please clarify the intent of the 300 foot cat 5 cable run at the Elementary School. Project B o Is there a specific model of Meraki switch that you have in mind? (Ex. 24/48 port, POE (370w vs 740w), 1G vs 10G Uplinks, etc) o Will the (2) Switches be stacked together with each other or will they be in separate closets? Project C o Is there a specific model of Meraki access point that you have in mind? o What is the location of the (2) Access points

Answer:

Question: Project A o Can you provide us a map showing the 30 cable locations at the Middle School and any other information about length and number of associated closets? We will attach the map to the IFCB today. It is a little older so please ignore the currently marked locations of AP's. We want a CAT6 cable to each AP location in our building. There are 20 AP's currently hooked up in nearly every classroom and main area. Those would be left finished off with a Punchdown Jack above the ceiling tile. Then there will be 5-10 locations in which will need a proper box attached to the wall and labeled. There is a section of the building that would not be drop ceiling and 4 lines of cabling will be run to that location. The server room in the center of the building is the only closet. All cabling should be Plenum

o Please clarify the intent of the 300 foot cat 5 cable run at the Elementary School.

This is a Fiber line. We want Plenum Multimode 50/125 Fiber run from our server room area to the end of the building that is over 300 ft. Then we will need it finished off at both locations to look nice and have ports to connect to our SFP's. Hope that makes sense. It will be the only Fiber in our building.

Project B o Is there a specific model of Meraki switch that you have in mind? (Ex. 24/48 port, POE (370w vs 740w), 1G vs 10G Uplinks, etc)

48 port POE 370w with 1G uplinks should be sufficient.

o Will the (2) Switches be stacked together with each other or will they be in separate closets?

They will be stacked together.

Project C o Is there a specific model of Meraki access point that you have in mind?

We have Meraki MR33 currently and would like to stick with that unless those models have been phased out. If they have, something equivalent.

o What is the location of the (2) Access points

They will be ceiling mounted and we will take care of all mounting. Approximately 20-25 users at one time.

Question deadline has been reached.