All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Owasso Indep School Dist 11
IFCB Posted : Dec 28, 2017
Bid Deadline : Monday, Feb 19, 2018

Questions Due By : Sunday, Jan 7, 2018
Applicant Address : Owasso, OK 74055
IFCB ID : 180011576

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.  

Services and Equipment Requested :
UPDATE: 1/22/2018 9:24AM- Questions and Answers from the second walkthrough have been added.  The bid deadline has also been extended until 2/19/18.

UPDATE: 1/17/2018 10:47AM- The bid deadline has been extended until 2/12/2018.

UPDATE 1/15: Questions and Answers from the first walkthrough have been added. Smith ES will need two fiber runs with a total of 4 modules.

Internet Access – Minimum 10Gb bandwidth, maximum 10Gb bandwidth. Please provide bids for one-year terms, and please include service level agreements with your bid. The terminating address for this circuit is 12901 E. 86th St. North Owasso, OK 74055; (918) 272.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

 
NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
 
INTERNAL CONNECTIONS
 
INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items. 
 
MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on January 9th, beginning at 9am. The second visit will be held on January 17th, at 9am. Vendors will meet at Hodson Elementary located at 14500 E. 86th Street North, Owasso, OK 74055. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
PROJECT NARRATIVE

We plan to add the same wireless solution to our High School VoAG building that is already installed and implemented at all other school sites at Owasso.  Installation, configuration, and activation for all switches, copper and fiber cabling, battery backups (UPSs), switch racks, and wireless access points. 
 
COMPATIBLITY REQUIREMENTS

HIGH SCHOOL
All access points must be compatible with existing Aerohive WAPs. Please also include the new fiber patch panel for this site. Racks must be able to be locked.
8TH GRADE CENTER
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode 10Gb fiber to plug into, in addition to the 3 fiber runs. 
7TH GRADE CENTER
Racks must be able to fit all equipment completely into the rack cabinet and be able to close and lock securely.  Please ensure racks can locked and secured.
6TH GRADE CENTER
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the 3 fiber runs.  Please ensure racks can be locked and secured.
ATOR ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the 3 fiber runs.  Please ensure racks can be locked and secured.
BAILEY ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the fiber run.  Please ensure racks can be locked and secured.
BARNES ELEMENTARY
Racks must be able to fit all equipment completely into the rack cabinet and be able to close and lock securely. 
HODSON ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the 2 fiber runs.  Please ensure racks can be locked and secured.
MILLS ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the 2 fiber runs.  Please ensure racks can be locked and secured.
NORTHEAST ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the 2 fiber runs.  Please ensure racks can be locked and secured.
SMITH ELEMENTARY
Please include 10Gb fiber modules compatible with current Dell switches for the single-mode fiber to plug into, in addition to the fiber run.  Please ensure racks can be locked and secured.
RAM ACADEMY
This switch will serve as our “head end” switch at our RAM Academy.  Rack must be able to fit all equipment completely into the rack cabinet and be able to close and lock securely. 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
    

Questions Received with Applicant Answers   ( Ask Questions? )




Are you willing to accept/consider a 24 month term so we can build a more competitive bid?

Answer:
 We would like all bids to be 12-month/1 year bids so that we can compare apples to apples. You can bid a one year term with multiple one year voluntary renewal periods if you like.