All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Hallsville R-IV School District
IFCB Posted : Dec 19, 2017
Bid Deadline : Monday, Feb 5, 2018

Questions Due By : Friday, Dec 29, 2017
Applicant Address : Hallsville, MO 65255
IFCB ID : 180010323

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. 

Services and Equipment Requested :
UPDATE: 1/11/2018 2:03PM- The bid deadline has been extended until 2/5/2018.

INTERNAL CONNECTIONS
 
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Hallsville Primary
1
HP J9822A 5412 zl2 switch chassis w/management module or functional equivalent.  Must have capacity of 4 PSU modules. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
3
HP J9829A 1100W PSU or functional equivalent. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
1
HP J9827A redundant management module or functional equivalent. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
1
HP J9993A 8-port 1G/10GbE SFP+ module or functional equivalent. Must provide 8 open SFP+ ports supporting 10GBase SFP modules. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
1
HP J9988A 24-port 1GbE SFP or functional equivalent.  Must provide 24 open SFP ports supporting 1GBase SX/LX SFP modules. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
4
HP J9986A 24-port 10/100/1000BASE-T PoE+ or functional equivalent. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
6
HP J4858C 1000Base-SX MMF SFP or functional equivalent. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
4
HP J4859C 1000Base-LX SMF SFP or functional equivalent. Must have limited lifetime hardware warranty.
Antennas, Connectors and Related Components
Hallsville Primary
2
HP J9151A 10GBase-LR SMF SFP+ or functional equivalent. Must have limited lifetime hardware warranty.
Switches
Hallsville Primary
1
HPE/Aruba or functional equivalent.
 
 
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
UPS/Battery Backups
Hallsville Middle School
2
APC SURT192RMXLBP3U battery units or functional equivalent
UPS/Battery Backups
Hallsville Middle School
1
APC SMX1500RM2U or functional equivalent
 
 
COMPATIBILITY REQUIREMENT

Compatibility with Aruba switches and all industry recognized networking standards.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions9849.docx
HallsvilleC2COVERPAGE19.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Will you entertain Refurbished equipment with a Lifetime Warranty? Or does all hardware have to be new?

Answer:
 DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Do you have a part # for the switch you need at Hallsville primary?

Answer:
 You may ignore the last line for the Primary school for one switch. Please bid the other listed components.

 

Switches

Hallsville Primary

1

HPE/Aruba or functional equivalent.