Galena Park ISD | 180007369

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Galena Park ISD

IFCB Posted : Dec 8, 2017

Bid Deadline : Thursday, Jan 18, 2018

Questions Due By : Monday, Dec 18, 2017

Applicant Address : Houston, TX 77015

IFCB ID : 180007369

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE: 1/8/18 8:53AM- The bid deadline has been extended until 1/18/18. The new public bid opening date, the date the school will open the bids received by the bid deadline is 1/25/18 at 10AM. Same location as previously advertised.

UPDATE 12/21/17: Access point maps have been added as an attachment.

UPDATE 12/19/17: Telephone numbers to port has been added as an attachment.

Local phone service – 6 PRI circuits and 3,400 DID lines. Service address for all 6 circuits is 14705 Woodforest Blvd., Houston, Texas 77015. Galena Park ISD's PRI's function as a single trunk group. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – 6,000 average minutes used per month.

Internet Access – 2 GB bandwidth, maximum 5 GB bandwidth. Please also provide bids for 3 GB bandwidth and 4 GB bandwidth. Please provide bids for 1, 3 and 5 year terms. Terminating address for this is 14705 Woodforest Blvd, Houston, 77015. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Cellular Phone Service – 140 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Point to Point Circuits – 5 x 10 Mb bandwidth. From 14705 Woodforest Blvd, Houston, 77015 to:

1. GPISD Maintenance - 1101 Holland Ave, Galena Park, TX 77547

2. Becker Early Childhood Center - 1906 2nd St, Galena Park, TX 77547

3. GPISD Custodial Building - 5020 E Sam Houston Pkwy, Houston, TX 77015

4. Force Street Building - 13710 Alderson, Houston, TX 77015

5. GPISD FFA Bldg. - 2000 Holland Ave., Galena Park, 77547

Internal Connections – There is a separate document available to download with equipment the district wishes to purchase – Galena Park ISD Cat2 Equipment. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

COMPATIBILITY REQUIREMENT

All equipment must be compatible with a WISM2.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Please return the forms in the Required Forms folder available for download. Here is some additional information about them:

The State Legislation is requiring a new process be done with all contracts, starting September 1, 2017. The information below summarizes the requirements:

Vendor hereby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. Vendor further certifies and verifies that neither Vendor, nor any affiliate, subsidiary, or parent company of Vendor, if any (the “Vendor Companies”), boycotts Israel, and Vendor agrees that Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory.

Please complete and return written verification.

FORM 1295

Attached are filing instructions for the Texas Ethics Commission Form 1295. This form is to be completed on line, with the Texas Ethics Commission. Instructions for completing the Certificate of Interested Parties (Form 1295) is attached.

Instructions for completing the Certificate of Interested Parties (Form 1295).

Section 1 - 3 (Please enter the following)

1. Vendor's name

2. Our name: Galena Park ISD

3. (Please enter the BID Number and Name)

Form H- EDGAR Certifications

Please see the attached Form H - Edgar Certifications requires local educational agencies (LEAs) to request approval from or provide justification to the state educational agency before taking certain actions involving grant funds that follow the EDGAR regulations. Please return the attached form completed and signed.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

GalenaParkISDCat2Equipment.xlsx
C2COVERPAGE77.pdf
RequiredForms100.zip
2018C2BiddingInstructions61.docx
CopyofGPISDTelephoneNumberstoPort.xlsx
AccessPointsMap.zip

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

-Is there a campus breakdown of existing ports at each MDF and IDF? -What is the current uplink optical type? Will it remain the same? -Do you require redundant power supply options in access layer switching components? -Will all access layer ports require PoE+ wattage on ports? -Since this an erate response, may we still respond with a centralized wireless controller and not be disqualified? -Does the wireless controller design require that is distributed to each campus? If so, would you mind sharing your thoughts behind that design? -How many ports per switch? -What type of uplink? -Do they need stackable switches? If so, how many per campus? -What is the correct distribution per closet per campus? -What is the speed needed per uplink per closet in each campus? -What type of optics are they looking for? -Is there a list representing the number of APs per switch for each Campus/closet? -Are there specific L2/L3 requirements per switch? -Are there specific PoE+ resources required per switch? WLAN -There are two controllers in this spreadsheet. How are they designing this architecture? -How many Campuses will be connected per controller? -What are the physical interfaces needed per controller to connect through the existing network? How may per controller? -What type of Support are they expecting per Controllers? For how many years?

Answer:
-Is there a campus breakdown of existing ports at each MDF and IDF? No

-What is the current uplink optical type? Will it remain the same? SFP Yes

-Do you require redundant power supply options in access layer switching components? Yes

-Will all access layer ports require PoE+ wattage on ports? Yes

-Since this an erate response, may we still respond with a centralized wireless controller and not be disqualified? Yes

-Does the wireless controller design require that is distributed to each campus? Yes

If so, would you mind sharing your thoughts behind that design? If it is more cost effective to bid just the centralized controller please do so.

-How many ports per switch? 48

-What type of uplink?

-Do they need stackable switches? If so, how many per campus? Yes See list for number of switches per campus. Currently have Cisco 3850

-What is the correct distribution per closet per campus? 1 Per closet connected to existing 3850 switches

-What is the speed needed per uplink per closet in each campus? Connect to existing 3850 stack

-What type of optics are they looking for? 10 GB sfp-lrm

-Is there a list representing the number of APs per switch for each Campus/closet? No

-Are there specific L2/L3 requirements per switch? No

-Are there specific PoE+ resources required per switch? Yes

WLAN -There are two controllers in this spreadsheet. How are they designing this architecture? One each to larger campuses. Others will attach to existing centalized controller.

-How many Campuses will be connected per controller? 1

-What are the physical interfaces needed per controller to connect through the existing network? SFP-SX

How may per controller? 4

-What type of Support are they expecting per Controllers? For how many years? 8x5 NBD 5 YRS

Will all campuses listed be receiving a complete wireless refresh? or will there be partial updates / additions in some campus? maintaining some old AP's and controllers and adding just new cisco ap's. If this is the case can you list the total number of AP's that will be required at each campus?

Answer:
Will all campuses listed be receiving a complete wireless refresh? or will there be partial updates / additions in some campus? We are adding to existing wireless network

maintaining some old AP's and controllers and adding just new cisco ap's. We are adding to existing wireless network

If this is the case can you list the total number of AP's that will be required at each campus? There is a document to download on the crw site that shows the number of ap's and switches per campus. Please make sure you check the attachments to the IFCB.

Is there a preferred switch model being requested? How many years of support is being requested on the equipment? WIll AP cabling run distances be labeled on a site map? Are AP existing / requested locations available on site map? Will any lifts or laders be required during cable runs? Any wall boring or conduit? What does Wireless AP install entail? Will the ap need to be configured / joined to controller group? or just mounted? Will wireless controller need to be configured or just racked?

Answer:
Is there a preferred switch model being requested? Preferred Switch is the Cisco WS-C3850-48F-L (bids for functional equivalents will be accepted as long as it meets our compatibility requirement: All equipment must be compatible with a WISM2.)

How many years of support is being requested on the equipment? They come wilth limited lifetime warranty

Are AP existing / requested locations available on site map? New locations. We can provide site maps.

Will any lifts or laders be required during cable runs? Ladders will be needed. A few may need a lift.

Any wall boring or conduit? No

What does Wireless AP install entail? Running calble for access point, mounting access point, and plugging in access point to rack and when mounted.

Will the ap need to be configured / joined to controller group? or just mounted? Just mounted and plucced into rack.

Will wireless controller need to be configured or just racked? Just racked. Gpisd will do all configurations.

How many total end users do you have for local and long distance? Do you have a DID/telephone number assigned to each employee or is each employee assigned an extension? Do you require dedicated internet for the voice services to ride over? If so, please provide the Dmarc address. What is your current internet bandwidth? What is your estimated percentage of max utilization? Is your network VLAN capable? Are you set up for POE or would you require power supplies for phones? How many end users do you have that will require a handset? What make and models are your current phones? Please list all phone numbers you would like to port.

Answer:
*How many total end users do you have for local and long distance? 561

*Do you have a DID/telephone number assigned to each employee or is each employee assigned an extension? Each phone is assigned an extension

*Do you require dedicated Internet for the voice services to ride over? If so, please provide the Dmarc address. 6 Dedicated PRI's

*What is your current Internet bandwidth? 3GB

*What is your estimated percentage of max utilization? 1.2GB

*Is your network VLAN capable? Yes

*Are you set up for POE or would you require power supplies for phones? We are setup for POE

*How many end users do you have that will require a handset? None we already have phones

*What make and models are your current phones? Cisco

*Please list all phone numbers you would like to port. See attached list.

Question deadline has been reached.