University City School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 8, 2017

Bid Deadline : Tuesday, Jan 30, 2018

Questions Due By : Wednesday, Dec 20, 2017

Applicant Address : University City, MO 63130

IFCB ID : 180008109

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE: 1/4/18 1:12PM- The bid deadline has been extended until 1/30/18.

UPDATE 12/13: A new C2 attachment with specific quantities to bid has been added. 28 clock has been reset.

Cellular Phone Service- Approx. 85 lines E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

INTERNAL CONNECTIONS

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

MIBS: There is another document associated with this IFCB available for download that lists the existing equipment to be maintained.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day December 14th, or December 20th beginning at 9am. Vendors will meet at 8136 Groby Ave. University City, MO 63130.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions63.docx
UniversityCityC2COVERPAGE29.pdf
UniversityCityC2Attachment.xlsx
UniversityCityC2Attachmentupdatedwithspecificquantities.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What are the determining factors behind the varying number of switches and access points? how many ports do the switches need? do you need POE switches? do you have an idea of your access point requirements?

Answer:
We have updated the spreadsheet to reflect the fact that you should bid the highest quantity requested for each line item. Based on budget availability, we will first replace all non-poe switches with 48 port POE switches, then we will begin to remove oldest or least performing switches in the stacks. Access points needs to have both 2.4 and 5 radios and comply highest 802.11ac standards.

Please assist with on the questions below. Thank you! For Wireless Access Points. - Indoor or Outdoor? - Data speed? - 802.11N or 802.11AC? - Are these for a new network environment, or for an already existing environment? - Multiple SSIDs? - Controller-based or cloud-based? For Cables - Where are the cables running to and from? - Are they Indoor or Outdoor? For UPS/Battery - Are these 120V(low voltage) or 208V(high voltage)? - What is the Total power requirement (in Watts) â€“ what type of equipment are you connecting to the UPS.(make/model#)? - What is the Target Runtime/backup time in the event of power outage? For Delivery - Does the school have a loading dock? - Does the School need liftgate? - Does the school need inside delivery? Thank you for your help!

Answer:
For Wireless Access Points. - Indoor or Outdoor? -

Indoor

Data speed? - 802.11N or 802.11AC? -

Are these for a new network environment, or for an already existing environment? - Multiple SSIDs? -

Current environments with multiple ssids

Controller-based or cloud-based?

Prefer cloud

For Cables - Where are the cables running to and from? -

To classrooms from MDF

Are they Indoor or Outdoor?

Indoor

For UPS/Battery - Are these 120V(low voltage) or 208V(high voltage)? -

120V

What is the Total power requirement (in Watts) â€“ what type of equipment are you connecting to the UPS.(make/model#)? -

4-6 48 port poe switches

What is the Target Runtime/backup time in the event of power outage?

USAC will only fund short term UPS solutions – approx.. 15-30 minutes

For Delivery - Does the school have a loading dock? -

Depends on building

Does the School need liftgate? - Does the school need inside delivery?

Depends on building....No

You are asking for 85 Lines, are they Voice Only? Client will provide Equipment Correct? Are you looking for a Per Min Rate or Bulk Rate of how many mins? Thanks

Answer:
We are considering the expansion of our VOIP system to three additional schools. These lines would be voice and data to a variety of locations in these buildings

The equipment specified in the excel sheet for each school what you are looking for now or is that the equipment that is already in place?

Answer:
Equipment listed under Internal Connections is equipment we are wanting to purchase. Equipment listed under MIBS is equipment we already own and are looking to have managed. For more information about what is eligible under what category, see the eligible services list at https://apps.fcc.gov/edocs_public/attachmatch/DA-17-973A1.pdf

In terms of UPS what do you already have for preexisting UPS onsite.

Answer:
We have aging APC inventory and some closets without UPS at all.

- What are you replacing (Avaya)? - UPS â€“ Spec â€“ Part number? - Which Schools have a loading dock? - Which schools need liftgate - For some UPS systems will require a 30 amp 208 vac input and an L6-30 wall outlet, can that be supported? If not, what electrical (voltage and amps) and wall outlets are in the room for UPS connection?â€ UPS Breakdown - How much equipment is going to be in each closet? ( Equipment and Wattages)

Answer:
What are you replacing (Avaya)? -

We have a variety of switches that we are replacing. We are moving to Avaya IP Office as a part of this process.

UPS Part number? -

We are open to replacing the current UPS with different devices. We aren't looking for a like for like swap

Which Schools have a loading dock? - Which schools need liftgate -

Two of our elementary schools (Jackson Park and Flynn Park) have more difficult loading and unloaded situations

For some UPS systems will require a 30 amp 208 vac input and an L6-30 wall outlet, can that be supported? If not, what electrical (voltage and amps) and wall outlets are in the room for UPS connectionUPS Breakdown -

We currently have two normal electrical outlets in each closet.

How much equipment is going to be in each closet? ( Equipment and Wattages)

This will depend on cost, budget and project solutions proposed.

â€¢How many IDF locations are there in each "School Name"? â€¢Can the District provide a list of equipment that will be going into each IDF at each of the schools locations that the UPS will need to support? â€¢Based on the â€œUniversity City C2 Attachment updated with specific quantitiesâ€ spreadsheet, there are a total of 90 x switches and 72 x UPS/Battery Backups listed. However, the Q&A that was published stated that the UPS could support between 4 and 6 switches. If each UPS was to support a minimum of 4 x switches, the total switches required would be closer to 288 (72 x UPSs * 4 switches). Can the District review the totals and provide clarity on how many switches will be connecting to a given UPS?

Answer:

How many IDF locations are there in each "School Name"?

There are 2 closets at each elementary

There are 4 at MS

There at 6 at HS

Can the District provide a list of equipment that will be going into each IDF at each of the schools locations that the UPS will need to support?

This list of equipment hasn't been finalized until budget approval, but it is an estimate of 10 power supplies that need UPS support for each closet.

Based on the University City C2 Attachment updated with specific quantities spreadsheet, there are a total of 90 x switches and 72 x UPS/Battery Backups listed. However, the Q&A that was published stated that the UPS could support between 4 and 6 switches. If each UPS was to support a minimum of 4 x switches, the total switches required would be closer to 288 (72 x UPSs * 4 switches). Can the District review the totals and provide clarity on how many switches will be connecting to a given UPS?

The amount could be lower if we don't choose redundancy power supply switches or whether we choose larger switches and decrease overall amount. Please provide input on the 72 UPS number. Please separate out the costs for the redundant power supplies on your bid as they are not E-rate eligible.

These are questions the vendors have requested to narrow down the options even more. â€¢ Do the switches need to be stacked? If yes, what locations/all locations. â€¢ Do you have have either NEMA 5-15 or NEMA 5-20 receptacles in each closet (since either of those can technically be â€œnormal electrical outletsâ€).

Answer:

Do the switches need to be stacked? If yes, what locations/all locations. â€¢

Do you have have either NEMA 5-15 or NEMA 5-20 receptacles in each closet (since either of those can technically be â€œnormal electrical outletsâ€ ).

NEMA 5-15

Here are some more questions from Vendors. 1.In a typical Elementary School closet , what is the maximum amount of APs that will be connecting to a switch stack? 2.In a typical Middle School closet, what is the maximum amount of APs that will be connecting to a switch stack? 3.In a typical High School closet, what is the maximum amount of APs that will be connecting to a switch stack? Thanks so much!

Answer:
1.In a typical Elementary School closet , what is the maximum amount of APs that will be connecting to a switch stack?

2.In a typical Middle School closet, what is the maximum amount of APs that will be connecting to a switch stack?

3.In a typical High School closet, what is the maximum amount of APs that will be connecting to a switch stack?

How many of the cellular phones will need data/internet? How much data? How many phones for just voice (no data)? What operating system do you require? (Apple, Android, Windows, or Blackberry) Are you looking for a specific model of smartphone? ( iPhone 6, Samsung Galaxy 6) Do you buy your phones or would you look at leasing options if it helps reduce costs? Do we have to use the state contract for pricing if another means allow us to provide more cost effective pricing?

Answer:
1. All phones require data/internet.

2. Data equivalent to current package.

3. All phones require data/internet

3. Apple

4. I-Phone 6

5. Purchase

6. We do not have to use state contract for pricing.

For each one of these schools do you classify them as elementary, middle school or high school? Julia Goldstein Center Liberman Learning Center McNair Building Please let me know. Thanks!

Answer:
Julia Goldstein- elementary

Liberman- high school

McNair- Administrative Building

For Cabling please let me know the answers for the questions below The length, color and type of cables (copper or fiber). Thank you!

Answer:
The cabling will include a variety of length runs from 15-100 feet using CAT6 Plenum. We don't anticipate any fiber runs.

Question deadline has been reached.