All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school INCA Community Services
IFCB Posted : Feb 21, 2018
Bid Deadline : Tuesday, Mar 20, 2018

Questions Due By : Tuesday, Feb 27, 2018
Applicant Address : Tishomingo, OK 73460
IFCB ID : 180029421

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. 

Services and Equipment Requested :
UPDATE 3/2/2018: An equipment list by location (with addresses) has been added.

UPDATE 3/1/2018: The following vendor questions (and district answers) were received by the deadline but due to a glitch they were not included in the normal Q&A section.

1. Are the UPS's requested for this project rack mountable? - No, it is not nessesary 

2. Are they 2 or 4 post railkits? - 2 

3. What is the minimum run time? – USAC will only fund short term UPS solutions 15 - 30 minutes is what we’re looking for. 


INTERNAL CONNECTIONS
 
Type of Equipment
Specific Quantity
 
Preferred Make/Manufacturer
Switches
5
Meraki Switch MS120-48-HW or functional equivalent
 
Switches
5
 
Switches
12
Meraki Switch MS120-24-HW or functional equivalent
 
Switches
12
 
Wireless Access Points
17
Aruba IAP-225-US or functional equivalent
 
UPS/Battery Backups
13
UPS Power Backup SMT1500 or functional equivalent
 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions9643.docx
C2COVERPAGEINCA.pdf
INCAC2ListByLocation.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




Is the AP cabling in place or is it to be included in the bid? Thanks.

Answer:
 Is the AP cabling in place or is it to be included in the bid? It is in place.  

Is this for a single facility/campus or multiple locations?

Answer:
 It is for multiple locations. 

(1) Is configuration and implementation desired? (2) Are the devices listed in the RFP to be configured and implemented at a single location? (3) We are not an Aruba authorized partner - will the Meraki and UPS's be considered for selection apart from the wireless access points?

Answer:
 

1. Is Configuration and implementation desired? Yes

2. Are the devices listed in the RFP to be configured and implemented at a single location? They are to be implemented and located at various locations. 

3. We are not an Aruba authorized partner - will the Meraki and UPS's be considered for selection apart from the wireless access points? Yes functional equiv. will be accepted