Foreman School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 15, 2018

Bid Deadline : Monday, Feb 26, 2018

Questions Due By : Thursday, Jan 25, 2018

Applicant Address : Foreman, AR 71836

IFCB ID : 180015423

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE:2/9/18 2:05PM- The bid deadline has been extended until 2/26/18.

UPDATE 1/22/18: The addresses for the self-provisioned fiber run/leased WAN connection were previously listed incorrectly. The correct addresses are:

700 rocky comfort road, foreman ar 71836

418 s bell street, foreman ar 71836

UPDATE 1/19/18: MIBS - Must provide for max 5 hour response time to be on site for down or service affecting conditions.

Self-Provisioned Fiber Connection: Fiber installation will be approximately 1,000 feet and must tunnel under a street. This connection will be from 418 S. Bell Street, Foreman, AR 71836 71836 to 700 Rocky Comfort, Foreman, AR 71836.

Leased WAN connections: wireless or lit fiber, 10 Gbps; dark fiber 12 strands.

INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Caching Server	District Shared	8	Hard Drive (ST8000VN0022) or functional equivalent
Caching Server	District Shared	1	SYS-7049P-TR Super Micro Virtual/Cache or functional equivalent
Switches	District Shared	1	Extreme 460-G2 10GB Core switch X460 G2 48T 10GE4 BASE/1000BASE-T MFR#16702 or functional equivalent
Switches	District Shared	1	Summit X460-G2 fan module FB or functional equivalent
Switches	District Shared	1	PWR Cord NA 10A NEMA 5-15P or functional equivalent
Switches	District Shared	1	SUM 300W AC PSU XT or functional equivalent
Switches	District Shared	1	2000 series 10Gb Extreme switch 220-48T-10GE4 48PT 4 10GBE SFP+ PT or functional equivalent
UPS/Battery Backup	District Shared	1	Synology NAS DS1817+ (8GB) or functional equivalent
UPS/Battery Backup	District Shared	1	Acronis Server Backup Software or functional equivalent
Wireless Controller	District Shared	2	Ubiquiti Cloudkey model UCCK or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

MANAGED INTERNAL BROADBAND SERVICES on EXISTING EQUIPMENT

Type of Equipment	School Name	Specific Quantity	Make/Manufacturer
Firewall Service and Components	District Shared	2	Securely
Racks	District Shared	6	Unknown
Switches	District Shared	16	Netgear/Extreme Networks
UPS/Battery Backup	District Shared	2	Eaton SPX 1500 SPXEBM
Wireless Access Points	District Shared	25	Ubiquiti
Wireless Controller	District Shared	2	Ubiquiti
Cabling	District Shared	1,000 Drops	unknown

Must provide for max 5 hour response time to be on site for down or service affecting conditions.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

ForemanC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Please provide part numbers for required WAP"s, controllers, switches and firwalls and racks.

Answer:
The equipment in the MIBS section is for Managed Internal Broadband Services, which allows for maintenance and management of the district-owned equipment, we are not requesting new purchases or leases under MIBS.”

INTERNAL Connections It appears that Internet bandwidth was upgraded last year. What is the problem that is trying to be solved with the caching server? Is it for bandwidth purposes, online testing, managing software updates? If online testing, what platform is being used? In regards to switches, are you open to switch manufacturers other than Extreme if we match or exceed the specs of the models listed? In regards to WiFi, are the Ubiquiti APs being added to an existing Ubiquiti install, or is this a brand new WiFi network? If completely new install, are you open to other vendors? If it's an expansion, we understand the need to stay with compatible hardware. In regards UPS/Battery backups, the devices listed are a NAS and backup software. We're assuming that those were copied/pasted in error. Can you provide the specs/power ratings or example UPS models you're looking for? MANAGED INTERNAL BROADBAND SERVICES on EXISTING EQUIPMENT In regards to firewall service and components, can expected throughput, features, and specs be provided? In regards to racks, can an estimate of the number of Rack Units (RU) needed be given? In regards to the drops, can floorplans be provided? Can the type of cabling expected be provided (Cat5e/Cat6)

Answer:
Question: INTERNAL Connections It appears that Internet bandwidth was upgraded last year.

What is the problem that is trying to be solved with the caching server?

To enhance our response time on limited bandwidth availability, more efficient usage of lesson availability in a high device/wireless environment. Ultimately to reduce our monetary expense and expand our local distribution availability.

Is it for bandwidth purposes, online testing, managing software updates? Potentially

If online testing, what platform is being used? Potentially

In regards to switches, are you open to switch manufacturers other than Extreme if we match or exceed the specs of the models listed?

As stated in the IFCB, bids for functional equivalents will be accepted.

In regards to WiFi, are the Ubiquiti APs being added to an existing Ubiquiti install, or is this a brand new WiFi network?

Existing Ubiquiti install

If completely new install, are you open to other vendors?

If it's an expansion, we understand the need to stay with compatible hardware.

In regards UPS/Battery backups, the devices listed are a NAS and backup software.

Copied in error. No Ups equipment is being requested.

We're assuming that those were copied/pasted in error.

Can you provide the specs/power ratings or example UPS models you're looking for?

MANAGED INTERNAL BROADBAND SERVICES on EXISTING EQUIPMENT:

In regards to firewall service and components, can expected throughput, features, and specs be provided?

Firewall protection from outside and inside intrusion. All users accessing the network (lan and wan) must be multi factor identification as an active authorized district user/device. Current validation process can be made available under a non-disclosure agreement.

In regards to racks, can an estimate of the number of Rack Units (RU) needed be given?

Six racks are currently in place and need to be maintained. Switches and cabling are both part of the maintenance being requested.

In regards to the drops, can floorplans be provided?

We are requesting maintenance on the existing cabling and ongoing replacement when/as necessary.

Can the type of cabling expected be provided: Cat 5e and some Cat 6

With a scope of work that includes 1000 drops, would it be possible to schedule a site visit?

Answer:
The MIBS section is a request for maintenance/management of district-owned equipment. We are requesting maintenance on the existing cabling and ongoing maintenance when/as necessary. A visit for the winning vendor could be arranged at some point after the bid awards have been made.

The addresses listed are 1.2 miles apart according to Google Maps can you please explain the 1000ft that you are asking for in the IFCB

Answer:
We are sorry for the confusion….thank you for bringing it to our attention:

The correct address are :

700 rocky comfort road, foreman ar 71836

418 s bell street, foreman ar 71836

o In regards to new internal connections, will we need to install/configure the new hardware/software? â€¢ Server Questions o What is the Purpose of the Server? o How is going to access the server and the NAS o Is it going to be VMware, Hyper-V or just a regular Windows OS? o It is going to Mount in a Rack or Cabinet? o How Far away from the Switches will it be?

Answer:
In regards to new internal connections, will we need to install/configure the new hardware/software?

No, but it would be appropriate to be with the install team to understanding the configuration for future maintenance/upgrades.

Server Questions What is the Purpose of the Server?

To provide caching for testing, distance learning, web access and courses. To reduce access, for off campus internet requests.

How is going to access the server and the NAS

Direct connect. Currently planned as Hyper-V

Is it going to be VMware, Hyper-V or just a regular Windows OS?

It is going to Mount in a Rack or Cabinet?

Rack or custom built open shelving below the primary campus rack

How Far away from the Switches will it be?

Not to exceed ten feet

Question deadline has been reached.