White Hall School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 3, 2018

Bid Deadline : Monday, Jan 22, 2018

Questions Due By : Saturday, Jan 13, 2018

Applicant Address : White Hall, AR 71602

IFCB ID : 180012314

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

UPDATE 1/23/2018:

This IFCB/470 has been cancelled and is replaced with IFCB # 180018380. The list of equipment on this IFCB was not complete and the speeds requested for the WAN were incorrect (requested 1 Gbps per connection when it should have been 2 Gbps). If you are interested in bidding for White Hall, please use IFCB # 180018380.

Leased Lit Fiber- 7 x 1Gb connections. Connections will run from the hub site at the Middle School located at 8106 Dollarway Rd., Pine Bluff, AR 71602; to the following addresses.

Admin Building- 1020 W Holland Ave. White Hall, AR 71602

Gandy Elementary- 400 Gandy Ave, Pine Bluff, AR 71602

Hardin Elementary- 700 Schoolwood Cove Redfield, AR 72132

Moody Elementary- 700 Moody School Dr. White Hall, AR 71602

Taylor Elementary- 805 West St. Pine Bluff, AR 71602

White Hall High School- 700 Bulldog Dr. Pine Bluff, AR 71602

ROTC- 17-130 Dayton Rd. White Hall, AR 71602

Internet Access –100Mb bandwidth. The terminating address for this circuit is 17-130 Dayton Rd. White Hall, AR 71602 (870) 540. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access –100Mb bandwidth. The terminating address for this circuit is 700 Schoolwood Cove, Redfield, AR 72132 (501) 397. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internet Access - T1 bandwidth to the following addresses;

Admin Building- 1020 W Holland Ave. White Hall, AR 71602
Gandy Elementary- 400 Gandy Ave, Pine Bluff, AR 71602
Hardin Elementary- 700 Schoolwood Cove Redfield, AR 72132
Moody Elementary- 700 Moody School Dr. White Hall, AR 71602
Taylor Elementary- 805 West St. Pine Bluff, AR 71602
White Hall High School- 700 Bulldog Dr. Pine Bluff, AR 71602
ROTC- 17-130 Dayton Rd. White Hall, AR 71602
Middle School 8106 Dollarway Rd. Pine Bluff, AR 71602

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNAL CONNECTIONS

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day January 11th, or January 18th beginning at 9am. Vendors will meet at White Hall Central Office located at 1020 West Holland, White Hall, AR 71602.

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Hardin Elementary	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	Hardin Elementary	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	Hardin Elementary	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	Hardin Elementary	20	Licenses for Aruba Central or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Gandy Elementary	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	Gandy Elementary	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	Gandy Elementary	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	Gandy Elementary	20	Licenses for Aruba Central or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Taylor Elementary	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	Taylor Elementary	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	Taylor Elementary	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	Taylor Elementary	20	Licenses for Aruba Central or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Moody Elementary	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	Moody Elementary	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	Moody Elementary	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	Moody Elementary	20	Licenses for Aruba Central or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	White Hall Middle School	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	White Hall Middle School	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	White Hall Middle School	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	White Hall Middle School	20	Licenses for Aruba Central or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	White Hall High School	16	Aruba J4858 Fiber Modules or functional equivalent
Switches	White Hall High School	8	Aruba 2930M PoE or functional equivalent
Wireless Access Points	White Hall High School	10	Aruba 305AP or functional equivalent
Wireless Access Points Licensing	White Hall High School	20	Licenses for Aruba Central or functional equivalent

COMPATIBILITY REQUIREMENT

All equipment must be compatible with existing HP Aruba switches such as HP5412zl, HP4200, HP2924, and HP5406zl. The fiber GBIC’s will also need to be compatible with HP Aruba products.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions97.docx
WhiteHallC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

is the Category 1 leased lit fiber is a refile for an existing contract/service that is already in place

Answer:
This is a legitimate request for bids, if your company is interested please bid the opportunity.

Do you prefer controller based WAP or non controller?

Answer:
We want the non-controller based WAP.

Please provide clarity on the address of ROTC- 17-130 Dayton Rd. White Hall, AR 71602. Is the National Guard address?

Answer:

Also, the address listed for ROTC is NOT the new National Guard Building located there on the Pine Bluff Arsenal.

The District has some existing 325 APs but has inquired for pricing on 305 units. Would the District consider access points that are superior to the requested 305 units for this bid? Also, are the requested wireless licenses to serve the new access points as well as the existing? If so, what timeframe does this license need to be for; 1yr, 3yr, 5yr? Thank you!

Answer:
I talked to the state HP rep and they recommended the 305. You can give a price for a better model but I listed the 305 on the RFP. The licenses would be for the existing AP’s and the new ones. Please give prices for 1yr, 3yr and 5yr for the license.

For each locations do you wants any of the new 2930M switches to stack?

Answer:
No Do not need to stack them.

Do any of the new 2030M switches need to have a redundant power supply in them? Do you already have UPS units in each closet?

Answer:
No. Do not need the redundant power supply.

Are there any special mounts required outside of standard flat mounts for the new 305 AP's?

Answer:
No just the brackets that come with the AP.

Just to confirm. you requested 2 trancievers per switch. I am guessing that is one for the 2930 and 1 to plug into the 5412 switch? Or is it for 2 redundant links on the 2930? if that is the case do you have all available sfp ports on the 5412 and current tranceivers for to plug into the 5412?

Answer:
We need 2 tranceivers for each switch, one for the 2930 and the second for the uplink to the 5412.

Question deadline has been reached.