All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Marlow School District 3
IFCB Posted : Nov 10, 2017
Bid Deadline : Thursday, Dec 14, 2017

Questions Due By : Monday, Nov 20, 2017
Applicant Address : Marlow, OK 73055
IFCB ID : 180004206

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. 

Services and Equipment Requested :
UPDATE:12/5/17 1:13PM- The bid deadline has been extended to 12/14/17.

INTERNAL CONNECTIONS
 
CATEGORY TWO MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 16th, and November 20th, beginning at 10am. Vendors will meet at 510 W Main St. Marlow, OK, 73055.  Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Type of Equipment
School Name
Specific Quantity
 
Possible Range of Quantities
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Middle School
 
60-80
RJ45 Connectors or functional equivalent
Cabling
Middle School
4,800ft
 
No Preference
Firewall Service and Components
Middle School
1
 
No Preference
POE Switches
Middle School
 
2-4
Cisco/Meraki POE switch or functional equivalent
Switches
Middle School
 
10-20
Cisco/Meraki or functional equivalent
UPS/Battery Backup
Middle School
 
4-6
 
Wireless Access Points
Middle School
 
20-30
Cisco/Meraki or functional equivalent
Wireless Controller
Middle School
 
1-3
Cisco/Meraki or functional equivalent
 
 
Type of Equipment
School Name
Specific Quantity
 
Possible Range of Quantities
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Elementary
 
140-160
RJ45 Connectors or functional equivalent
Cabling
Elementary
25,000ft
 
No Preference
Firewall Service and Components
Elementary
1
 
No Preference
POE Switches
Elementary
 
2-4
Cisco/Meraki POE switch or functional equivalent
Switches
Elementary
 
20-30
Cisco/Meraki or functional equivalent
UPS/Battery Backup
Elementary
 
4-6
 
Wireless Access Points
Elementary
 
50-70
Cisco/Meraki or functional equivalent
Wireless Controller
Elementary
 
1-3
Cisco/Meraki or functional equivalent
 
 
Type of Equipment
School Name
Specific Quantity
 
Possible Range of Quantities
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
High School
 
70-80
RJ45 Connectors or functional equivalent
Cabling
High School
6,400ft
 
No Preference
Firewall Service and Components
High School
1
 
No Preference
POE Switches
High School
 
2-4
Cisco/Meraki POE switch or functional equivalent
Switches
High School
 
20-30
Cisco/Meraki or functional equivalent
UPS/Battery Backup
High School
 
4-6
No Preference
Wireless Access Points
High School
 
50-70
Cisco/Meraki or functional equivalent
Wireless Controller
High School
 
1-3
Cisco/Meraki or functional equivalent
 
 
Compatibility Requirement

All switches, WAPs and controllers must be compatible with Cisco Meraki products.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

MarlowC2COVERPAGE.pdf
2018C2BiddingInstructions45.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Switch Questions: 1. Is PoE desired, if so how many ports per switch? 2. How many ports are desired on each switch? 3. Is there fiber uplinks needed? 4. Is stacking required on the switches? 5. What switches are currently in use? UPS Questions: 1. How many watts or VA are needed? 2. Rack or Tower configuration? 3. How many outlets needed? 4. Do you require any environmental monitoring? 5. What UPS's are you currently using? WAP Questions: 1. If there is an existing infrastructure, is this in addition to it or replacement? 2. If additional, what is the current infrastructure? 3. If replacement or new, how many users will there be per Access Point? 4. Is there PoE available for the new Access Points? 5. What model number are you requesting or do you prefer?

Answer:
 Switch Questions: 1. PoE is desired on switches for WAP. This depends on the number of access points attached to the switch.

                              2. 24 or 48 ports per switch.

                              3. No fiber up link needed to my knowledge.

                              4. Yes

                              5. Netgear 24 port switches.

UPS Questions:    1. This depends on number of devices attached. (ie. 24 or 48 ports switches)

                              2. Rack

                              3. 6

                              4. No monitoring

                              5. Minuteman and APC

WAP Questions:    1. No infrastructure

                              2. NA

                              3. This will be determined at time of walk through.

                              4. No PoE available

                              5. Model number will be determined by number of users per location and access points per location.