All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Sanger ISD
IFCB Posted : Nov 2, 2017
Bid Deadline : Monday, Dec 11, 2017

Questions Due By : Wednesday, Nov 15, 2017
Applicant Address : Sanger, TX 76266
IFCB ID : 180003345

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         DISQUALIFICATION FACTOR DARK FIBER EQUIPMENT: Vendors must complete and include the Cover Page with their bid. Bids received without the cover page will be disqualified.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.  

Services and Equipment Requested :
UPDATE: 11/27/17 2:27PM- The bid deadline has been extended to 12/11/17.

Category 1
 
Dark Fiber Equipment Upgrade- District would like to upgrade Cisco fiber modules to 10Gbps to connect campus MDFs.  Existing router models are 4506, 3850, and 2960.  The possible ranges of quantities are 10-20.
 
DISQUALIFICATION FACTOR DARK FIBER EQUIPMENT: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
 
Category 2
 
CATEGORY TWO MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on November 8th, beginning at 1pm. The second visit will be held on November 15th, at 1pm. Vendors will meet at Sanger Middle School located at 105 N Berry St. Sanger, TX, 76266. Bids from vendors who did not attend either of the site visits will be disqualified. 
 
Project Narrative

District would like to connect gym with dark fiber to the middle school and install WAPs.  District would also like to install external antennas at the main campus for activity area and additional cabling/APs in field house.  District would also like to replace older HP switches at the sixth grade center.
 
PROJECT A-CABLING
Type of Equipment
School Name
Possible Range of Quantities
Preferred Make/Manufacturer
Cabling
SMS
6-12
Network drops for LAN and WAP
Fiber Run
SMS
1
Fiber run needed to connect SMS to Gym.
 
PROJECT B-MS WAPs, RACKS, and SWITCHES
Type of Equipment
School Name
Specific Quantity
 
Possible Range of Quantities
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
SMS
2
 
Aerohive AH-ACC-60-ANT-KIT - antenna or functional equivalent
Racks
SMS
1
 
No Preference
Router
SMS
1
 
Cisco POE or functional equivalent
Switches
SMS
1
 
Cisco POE or functional equivalent
Wireless Access Points
SMS
 
4-10
Aerohive AP245X or functional equivalent
 
COMPATIBILITY REQUIREMENT PROJECT B
All WAPs and antennas must be compatible with Aerohive.  All switches must be compatible with Cisco.

 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
 
PROJECT C-CACHING SERVER
Type of Equipment
School Name
Possible Range of Quantities
Preferred Make/Manufacturer
Caching Server
BES
1-2
Apple or functional equivalent
 
COMPATIBILITY REQUIREMENT PROJECT C
All caching servers must be compatible with Apple.

 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
PROJECT D-6GC SWITCHES
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Switches
6th Grade Center
4
Cisco or functional equivalent
 
COMPATIBILITY REQUIREMENT PROECT D
All switches must be compatible with Cisco

 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT D: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions78.docx
SangerC2COVERPAGE45.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1. Is PoE desired, if so how many ports per switch? 2. How many ports are desired on each switch? 3. Is there fiber uplinks needed? 4. Is stacking required on the switches? 5. What switches are currently in use? 6. Is there a specific model number that you prefer?

Answer:
 1.  POE, 24 ports.

2.  24 ports

3.  SFP are needed, 10GB

4.  stacking, yes

5.  Cisco 4506 and 2960 are in the MDF.

6.  Model 2960 POE 24 port is fine (or functional equivalent) 

1. Two post or four post racks? 2. If four post, does it need to have sides? 3. What is the desire Rack Height? 4. Is there cable management requested? 5. Is there an example part number(s) that could be given?

Answer:
 1.  Wall mount rack is preferred, 24" at the gym, none needed in the MDF.

2.  Sides are needed.

3.  24"

4.  Cable management is needed on new rack only.  

5.  Similar to this.  http://www.belkin.com/us/p/P-RK1003/

Is there a specific model number that you prefer? 1. What is the current download bandwidth from the ISP? 2. Does the firewall need to provide any content filtering? 3. What is the maximum number of users on the network?

Answer:
 your question seems to be requesting information about a firewall, which is not requested on this RFP.

Is the gym currently connected to the SMS? If not, is there conduit between the buildings?

Answer:
 It is not currently connected.  There is no conduit between the buildings.