Deer/Mt. Judea School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 1, 2017

Bid Deadline : Tuesday, Dec 12, 2017

Questions Due By : Tuesday, Nov 14, 2017

Applicant Address : Deer, AR 72628

IFCB ID : 180003142

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, Conference Bridge, DID lines, caller ID, or other bundled ineligible services.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE: 11/27/17 2:05PM- The bid deadline has been extended to 12/12/17.

UPDATE 11/6/17: FLOOR PLANS HAVE BEEN ADDED AS AN ATTACHMENT

Local Phone Service – Approx. 1 line. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 3,000 minutes used per month.

Hosted VOIP Service- Approx. 112 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, Conference Bridge, DID lines, caller ID, or other bundled ineligible services.

Project Narrative

We are working toward going full 1:1 this year and would like to update our wireless to gain more coverage and a more reliable connection.

Voluntary Site Visit

Vendors wishing to bid on C2 can attend a voluntary site visit at either site. The voluntary site visit at Deer School HWY 16, Deer, AR 72628 will be on November 7^th beginning at 10am. The voluntary site visit at Mt. Judea School HWY 123, Mt Judea, AR, 72655, will be on November 14^th beginning at 10am.

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Deer School	2,000ft	No Preference
Wireless Access Points	Deer School	28	No Preference
Wireless Controller	Deer School	1	No Preference

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Mt. Judea School	2,000ft	No Preference
Wireless Access Points	Mt. Judea School	26	No Preference
Wireless Controller	Mt. Judea School	1	No Preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions75.docx
DeerMt.JudeaC2COVERPAGE.pdf
DeerABCFloorPlans.pdf
DeerMainCampusFloorPlan.pdf
Mt.JudeaCampusFloorPlan.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

is installation needed on the WAP's?

Answer:
Yes, I would like Installation to be included.

Are you requesting complete cable drops (connectors, patch panels, labels, testing, etc.) of the quantity of AP's you are requesting or are you asking for 2000 ft of actual cable? Do you have a color preference?

Answer:
Cable drops for the Ap's. No color preference

Can you please provide more information regarding the Hosted VoIP, specifically what types of telephones and quantities of each as well as how many numbers need to be ported and how many 911 locations need to be included? Thank you.

Answer:
We will need 45 VoIP lines at the Deer campus and 44 lines at the Mt Judea Campus. No preferance on brand/type of telephones, and we will need 2 911 Locations. Deer Campus & Mt Judea Campus

Will floorplans for the facilities be made available so we can provide accurate cabling estimates as well as heat maps for complete coverage estimates? Thank you.

Answer:
The floor plans have been added as an attachment to the IFCB.

Will maps/blueprints of the schools be available at the walkthroughs? Thank you!

Answer:
The maps we have available have been added as attachments to the IFCB.

How many years of support do you want on your ap's? 1, 3, 5?

Answer:
We did not request Basic Maintenance of Internal Connections (BMIC) on this 470/IFCB, so no support is requested nor will USAC fund it.

1. If there is an existing infrastructure, is this in addition to it or replacement? 2. If additional, what is the current infrastructure? 3. If replacement or new, how many users will there be per Access Point? 4. Is there PoE available for the new Access Points? 5. Is there a specific brand/model number that you are requesting?

Answer:
1. This will replace our existing infrastructure.

3. Maximum of 25-30 users per AP

4. I will have new POE Switches in place to use.

5. No preference on Brand/Model

Question deadline has been reached.