All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Cole Co School District R1
IFCB Posted : Nov 1, 2017
Bid Deadline : Thursday, Dec 7, 2017

Questions Due By : Monday, Nov 13, 2017
Applicant Address : Russellville, MO 65074
IFCB ID : 180003137

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 

Services and Equipment Requested :
UPDATE: 11/27/17 1:58PM- The bid deadline has been extended to 12/7/17.

UPDATE 11/9/17 10:00 AM - NEW FLOOR PLANS ARE NOW AVAILABLE TO DOWNLOAD.
UPDATE 11/9/17 10:00AM - The floor plans have been removed. New floor plans with the correct information will be uploaded soon.
UPDATE: 11/8/17 2:35pm- Floor plans have been added as an attachment.  


Project Narrative
Cole R1 Schools seeks wireless activation, configuration and installation of devices for the elementary, middle, and high schools.  The district has some Aerohive devices in place and wishes to stay with Aerohive to reduce project cost.
 
Compatibility Requirement
All WAPs should be compatible with our current Aerohive devices.  The model should be the current standard. 
Voluntary Site Visit
Vendors wishing to bid on C2 can attend a voluntary site visit one day November 6th, or November 13th beginning at 10am. Vendors will meet at 13600 Route C, Russellville, MO, 65074.

 
 
Internal Connections
Type of Equipment
School Name
Specific Quantity
 
Possible Range of Quantities
Preferred Make/Manufacturer
Wireless Access Points
Elementary
20
 
20-25
Aerohive or functional equivalent
Wireless Access Points
Middle
30
30-35
Aerohive or functional equivalent
Wireless Access Points
High
20
20-25
Aerohive or functional equivalent
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.
 
 
 
 
 
BMIC
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Wireless Access Points
Elementary
20
 
Aerohive or functional equivalent
Wireless Access Points
Middle
30
Aerohive or functional equivalent
Wireless Access Points
High
20
Aerohive or functional equivalent
 
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions28.docx
ColeCo.C2COVERPAGE.pdf
K8APFloorPlan.xls
HSAPFloorPlan.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




Do you need protective covers for the WAPs in the gyms?

Answer:
 Yes