New Waverly ISD | 180003092

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

New Waverly ISD

IFCB Posted : Oct 31, 2017

Bid Deadline : Sunday, Nov 12, 2017

Questions Due By : Sunday, Nov 12, 2017

Applicant Address : New Waverly, TX 77358

IFCB ID : 180003092

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 11/13/17: WE ARE CANCELLING ALL REQUESTS ON THIS IFCB AND RELATED 470. A NEW IFCB AND 470 WILL BE ISSUED SHORTLY.

Internet Access – Applicant currently has 200Mb bandwidth. The terminating address for this circuit is 1111 Front Street, New Waverly, TX 77358; (936) 344. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber- 4x10Gbps Applicant’s WAN connection daisy chains from High School to Elementary School to Intermediate School to Central Admin to Junior High.

High School - 9464 State Hwy 75 New Waverly, TX 77358; (936) 344

Elementary – 335 FM 1375 New Waverly, TX 77358; (936) 344

Intermediate – 215 Clara Rudd Ln New Waverly, TX 77358; (936) 344

Central Admin – 355 Front street New Waverly, TX 77358; (936) 344

Junior High - 1111 Front St. New Waverly, TX 77358; (936) 344

VOLUNTARY SITE VISIT

Vendors wishing to bid on C2 can attend a voluntary site visit one day November 6th, or November 13th at 10am. Vendors will meet at the building next to the bus barn, located at 1111 Front Street, New Waverly, TX, 77358.

COMPATIBILITY REQUIREMENT

Must be compatible with Cisco C3850 switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Switches	Junior High	1	1-2	Cisco or functional equivalent
Switches	Elementary	1	1-2	Cisco or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BMIC

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Junior High	1	Cisco
Switches	Elementary	1	Cisco

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions67.docx
NewWaverlyC2COVERPAGE74.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

24-48 port? Is Power over Ethernet required? 1 gig or 10 gig? Layer 2 or layer 3? Is there a specific model # in mind?

Answer:
48 port. Yes POE

Would like it to have layer 2 and 3 options

Cisco (or functional equivalent) don’t have a model in mind just yet.

How many PoE ports per switch? Are fiber uplinks needed? What model of switch is currently in use?

Answer:
How many PoE ports per switch? ALL

Are fiber uplinks needed? Yes of course want minimum of four

What model of switch is currently in use? Cisco 4500X and 2960X, 3850

PLease notify us when you post a detailed RFP. Thanks!

Answer:
This IFCB, including the attachments, is the RFP and includes all of the information we currently plan to provide, other than answers to vendor questions.
https://www.crwconsulting.com/rfp/rpf.php?id=MTcxMA==

Please clarify the service being requested in the request above. Is the New Waverly ISD asking for: A.) A 4x10Gbps daisy chain from High School (9464 SH 75) to Elementary School (335 FM 1375) to Intermediate School (215 Clara Rudd Ln) to Central Admin (355 Front St) to Junior High (1111 Front St), with a 4x10G handoff at each site, with all sites able to communicate over the 4x10G handoff to all other sites (any to any)? or B.) A 4x10Gbps daisy chain from High School (9464 SH 75) to Elementary School (335 FM 1375) to Intermediate School (215 Clara Rudd Ln) to Central Admin (355 Front St) to Junior High (1111 Front St), with a 10G handoff at each site for each of the other 4 sites? Example: High School site would have a 10G handoff to the Elementary School, a 10G handoff to the Intermediate School, a 10G handoff to Central Admin, and a 10G handoff to the Junior High. Elementary School would have a 10G handoff to the High School, a 10G handoff to the Intermediate School, a 10G handoff to Central Admin, and a 10G handoff to the Junior High. Intermediate School would have a 10G handoff to the High School, a 10G handoff to the Elementary School, a 10G handoff to Central Admin, and a 10G handoff to the Junior High. Central Admin would have a 10G handoff to the High School, a 10G handoff to the Elementary School, a 10G handoff to the Intermediate School, and a 10G handoff to the Junior High. Junior High School would have a 10G handoff to the High School, a 10G handoff to the Elementary School, a 10G handoff to the Intermediate School, and a 10G handoff to Central Admin. or C.) A 10Gbps connection from each of the sites: High School (9464 SH 75) to Elementary School (335 FM 1375) to Intermediate School (215 Clara Rudd Ln) to Central Admin (355 Front St) to Junior High (1111 Front St) to each of the other sites?

Answer:
No Daisey chain,

I want 10G links from the D-mark at the technology office(back of JH campus) to each of my campuses which are as follows:

Admin office

Elementary

Intermediate

High School

Alternative

So its five campuses actually.

The 470 says a max of 200M of IA which means that is as high as any ISP can bid and they can get funding for. This needs to be modified. Suddenlink is currently providing 500M IA. It was originally contracted at 200M but we increased to 500M last year at no additional cost as part of the fair market rate.

Answer:

All requests on this IFCB/470 are being cancelled, we will be issuing a new 470 and new IFCB soon. We apologize for any inconvenience.

On the answer provided yesterday, you mentioned the â€œAlternativeâ€ campus, however that campus is not mentioned anywhere else. Please clarify.

Answer:
All requests on this IFCB/470 are being cancelled, we will be issuing a new 470 and new IFCB soon. We apologize for any inconvenience.

Question deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

24-48 port? Is Power over Ethernet required? 1 gig or 10 gig? Layer 2 or layer 3? Is there a specific model # in mind?

How many PoE ports per switch? Are fiber uplinks needed? What model of switch is currently in use?

PLease notify us when you post a detailed RFP. Thanks!

On the answer provided yesterday, you mentioned the â€œAlternativeâ€ campus, however that campus is not mentioned anywhere else. Please clarify.

On the answer provided yesterday, you mentioned the â€œAlternativeâ€ campus, however that campus is not mentioned anywhere else. Please clarify.